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July 23, 2016

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Landon, Ring Bearer

Landon, Ring Bearer

You may approach not inviting children to your wedding in many ways.  Remember, for some families, they may not be satisfied with your choice, feel their kids are a “package deal,” and may plan to disregard your request by bringing their children anyway.  How will you feel if those guests show up with their children at your wedding?

How would you feel if you were invited to a close family member’s out-of-state wedding, and you have young children, and found out they were not invited?  Some people are okay with child-free weddings, others aren’t.

Are you planning to have children in your wedding party as flower girls, ring bearers, junior bridesmaids, or junior groomsmen?  If so, you may already be okay with having children at the wedding ceremony, just not at your cocktail reception, dinner, and dance.  Make an educated decision by talking to each other, and include your parents to get their feedback on what has been done in your family previously at weddings and other social events.

You may choose to include children of family members only, children of a certain age, or no children at all.  It is inappropriate per etiquette to write “No Children” on your invitations.  Instead, communicate your wishes by leaving childrens’ names off the invitations, and write only the parents’ names on the invitation outer and inner envelope.  Make sure you do not address the invitations to “and family,” or “and guests.”  Address your wedding invitation to the specific individual(s) you are asking to share your wedding with you, (i.e., Mr. and Mrs. Jonathan Anderson).  You may not want your cousin’s boyfriend of the week invited.

Wishful thinking is that the parents will read and understand by you addressing the envelope to Mr. and Mrs. Steven Horn this implies their kids aren’t invited…great idea and tip above, yet some parents may discard the envelope(s), and “assume” their entire family is invited.  The last thing you want is to not mention this on your save-the-date, or the wedding website, and the parents “assume” the kids are invited and are excited for a family get-away, to receive your invitation 6 – 7 weeks prior to the wedding date to find out their children are not invited.

You may want to tell certain relatives or friends about your plans for not inviting children.  As a courtesy, you may hire an experienced licensed and insured childcare provider during the hours of the wedding to watch the children of the out-of-town guests at a nearby hotel, or allow the guests to pay, provide and select childcare options from a list provided by you on your wedding website.  Nanny or childcare provider services are available to come to you at a location, and most have been fingerprinted, and have background checks for their employees.  Make sure you check their references, and the Better Business Bureau, and get recommendations and referrals from your wedding planner, catering manager, and hotel sales manager.

If you have predominantly locally guests attending, it will be easier for them to arrange reliable childcare.  For a new mother traveling with newborn, and nursing, it will be difficult for her to find reliable childcare in an unknown area, and she may need to be close in case the newborn isn’t taking a bottle from a stranger yet.  This may be the first time they have flown or traveled together with their newborn.  If you have toddlers, they may be clingy and resistant to going with someone they don’t know, especially in the evening, and the parents will be nervous throughout the evening.  In that instance, would recommend to arrange for childcare nearby at their hotel.  This would be close by, and in case they want to check-in during the evening, it would be easy and comfortable for all involved.

Define your version of “child-free.”  Will this be for your wedding cocktail reception, dinner, and dance only, where you are fine with children attending your rehearsal dinner, wedding ceremony, and the brunch the day after your wedding, or will you have an entire adult only wedding weekend?  You may already have in your mind the set of parents which are going to be upset with you, right?

Advance communication as clear and kindly as possible with specific wedding details like this needs to be included with your save-the-dates and on your wedding website.  Save-the-dates with your wedding website address should be mailed out as soon as possible.  You could provide a list of trusted childcare providers for the parents to reach out and interview, and this would be a way (depending on how many children would be traveling) for the children to be all together.  You may want to provide a room at your out-of-town guest hotel where the children have Netflix movies which are age related and kid activities in the hotel room so the children have an incredible time, are fed, are supervised, may go to sleep comfortably, and the parents enjoy their evening knowing their children are in good hands too, as a win-win.

Once you and your fiancé make a decision on your choice and definition of “child-free wedding”, would recommend keeping it equal for both sides of your families.  If someone RSVPs with more people than you invited, who will be the person to call them and let them know the invitation was for 2 adults, and because of budget, space, or safety (if there is a pool or water feature which may mean unattended children may be at risk) in order for them to enjoy their evening, we have chosen an adult reception only.  The last confrontation you want is, “Why did they get to bring their children, and we couldn’t bring ours?”

If you are having only a few couples which have families, it may be easiest to e-mail, text, or call them to let them know you want them to come for a “date night” at your wedding, and if they need help arranging childcare for “Tommy and Anna”, you have a list of reliable childcare providers referred to you which are insured and licensed on your wedding website to check out since it is an adult reception only wedding.

On your RSVP card, as well as your wedding website here are some ideas to consider:

  • Please reserve ________ adult seats at the cocktail reception, dinner, and dance.
  • Please reserve (circle) 1 or 2 adult seats at the cocktail reception, dinner, and dance.
  • Adult Reception Only
  • While we love the little ones, this is an adult only affair.
  • We would love for your children to attend the wedding ceremony, however, the reception will be an adult affair. We would love to help you arrange for childcare please see our wedding website www.MattandCindi8.8.2018 for details.
  • ________ children RSVPs for childcare with age(s) being ______________

On your RSVP card, you may want to put a #1, or #2 for the maximum quantity of RSVPs.  This gets difficult if you invite many single guests, since this may allow them to invite their “+1,” although you aren’t interested in inviting their “+1.”

If you and your fiancé are okay with children attending the ceremony, you may want to try:

  • Children are welcome to attend the wedding ceremony, yet the cocktail reception, dinner, and dance is an adults-only affair.
  • Children are welcome at the ceremony, yet to allow all guests to enjoy their evening, we have chosen an adults only cocktail reception, dinner, and dance.

Whatever your choice, please communicate clearly with kind words, and treat people the way you would like to be treated.

Copyright 2016, Kim Horn, MWP™

HIRE expert, Kim Horn, MWP™ to help design, negotiate, mediate, plan, and implement your wedding details.

Kim M. Horn, MWP™

Master Wedding Planner | 1 of 75 in the World

Scottsdale Wedding Planner |

Paradise Valley Wedding Planner |

Chandler Wedding Planner | Phoenix Wedding Planner |

Sedona Wedding Planner | Destination Weddings | Weddings Worldwide

Publisher | President | ArizonaBridalSource.com

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

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November 22, 2013

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n Pantone Fashion Color Report Spring 2014

Pantone Fashion Color Report Spring 2014

Mazelmoments.com - Pantone's Top 10 Colors for Spring 2014 for Women

Mazelmoments.com – Pantone’s Top 10 Colors for Spring 2014 for Women

flooks.net - 2014 Spring Top 10 Women's Color Report

flooks.net – 2014 Spring Top 10 Women’s Color Report

Pairings of these top ten colors are on both ends of the color palette.  On one end you have calm, romantic pastels, on the other spectrum you have bold, vibrant colors with couture confidence.

 

  • PANTONE 15-3920 Placid Blue
  • PANTONE 16-3823 Violet Tulip
  • PANTONE 15-6114 Hemlock
  • PANTONE 16-0000 Paloma
  • PANTONE 15-1225 Sand
  • PANTONE 14-0852 Freesia
  • PANTONE 18-1651 Cayenne
  • PANTONE 17-1360 Celosia Orange
  • PANTONE 18-3224 Radiant Orchid
  • PANTONE 18-3949 Dazzling Blue

 

Copyright 2013, Kim Horn, MBC™

 

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

 

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – May 2012

ABC 2010 Conference Chair worked with David Tutera

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.comn’s Color Report

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September 12, 2013

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Bridesmaid Proposal Ideas

Bridesmaid Proposal Ideas

You’re engaged, you’ve set your wedding date, and now you need to “pop the question,” to your posse of ladies!  These ladies will be your glue to hold you together for your wedding!  Whether they live near or far, here are a few creative ideas for your proposal.

Brand your style and personality of your wedding into the idea, and allow it be a moment they won’t forget.  Think of one thing (besides you) all of your ladies have in common.  Do they have a favorite restaurant, club, wine, ice cream, cookie, cupcake, candle, or store?  Scheduling a time, day and location to get everyone together at the same time may be difficult too.  Recommend asking your MOH first.  If everyone is local, select and implement your setting and put your plan into action based on what assets your location offers (video screen, specialty desserts, customized menu cards, etc.).  For out-of-town ladies, skype them so they are still included in the moment.  If getting everyone together is impossible, make a video and send them the video link.

Design (or have someone design for you) a personalized card, photo frame, sign (on a chalkboard or layered/decorated card stock), cupcake, cookie, cake, or bottle of wine with, “I have my man, now I need my ladies.  Please say YES since I won’t walk down the aisle without you by my side!  Alexa, will you be my maid of honor?  Karla, will you be my bridesmaid?”

Some of your BFFs may be “keepers” while others may prefer something edible or an item they may “use/reuse.” A few suggested items:

-If they like wine, there are rings on top of a wine stopper.

-Decorate a photo frame “popping” the question on the frame with all of you in the photo together.

-Have cookies shaped in a dress with the color of icing being your wedding colors.

-Design cupcakes with writing on the top in your wedding colors.

-Use photos from a trip, or other great moments.

-Girls weekend out – incorporate “popping the question.”

Discuss it with your fiancé, since he may want to make a proposal to his men on the same day or night – you may want to all get together after to celebrate the YES!

© 2013 Kim Horn, MBC™

Master Bridal Consultant (1 of 61 in the World)

ArizonaBridalSource.com

O 480.921.7891

M 602.418.9089

E info@ArizonaBridalSource.com

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August 25, 2013

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Wedding Tipping Guidelines from Phoenix Wedding PlannerKim Horn, MBC

Wedding Tipping Guidelines from Phoenix Wedding Planner Kim Horn, MBC

Your RSVPs are in (finally), and you’re three weeks from your wedding day!  As your wedding planner, this is the time to have all your details wrapped up.  Relax and enjoy quality time with your family and friends prior to your wedding day!

One of the questions I get asked as things wind down is, “Who and how much should I tip?”  With all the details, many seem to overlook the important task (and etiquette) of tipping.

Below is my go-to guide on tipping, so you show your wedding vendors, who put your wedding together, your appreciation for making your wedding day amazing.  Tipping isn’t required, unless a service charge is spelled out in your contract.  Tipping is a voluntary and customary expression of appreciation for exceptional service.

The golden rule is to check your vendor list to make sure you don’t forget someone.

Tipping Guidelines

1). Use the guidelines below, and write a check or place cash into an envelope with their name on the outside of the envelope.  Always carry additional cash and bring your check book for possibility of overtime charges or other incidentals.

2). Personalize a thank-you note to the vendors with a few details on how they helped you throughout the planning process.

3). Give your wedding planner all the envelopes at your wedding rehearsal.  The wedding planner will discreetly pass out your envelopes to your vendors.

VENDOR SUGGESTED TIP PROTOCOL HELPFUL HINT
BAND/DJ Musicians $20-$50 each; Band leader $100-$250; DJ $50 – $200 Optional, yet majority do tip. Need # of Band Members
BARTENDER $20-$25 per bartender Expected, check contract. Need # of Bartenders and if they are assigned exclusive to your wedding.
BELLMAN $10 – $20 each Expected, check contract. Moving your gifts.
CATERING MANAGER $200 – $500 Optional, yet majority do tip.
CHEF $150 – $200 Optional, yet majority do tip, especially if designed a special menu for you.
FLORISTS Depends on contract. Optional, depends on if they already charge you for delivery, setup, strike, and moving sets.
GIFT BAG DELIVERY Avg. of $2 – $3 per bag for bellman to deliver to room. Expected, check contract. Names on bags help bellman identify bag(s) per room or guest.
HAIRSTYLIST/MAKEUP ARTIST/NAIL TECH 15%-20% of total bill Expected Let your wedding party know you are handling the tip so they aren’t tipped twice.
HEAD CAPTAIN or BANQUET CAPTAIN $1 – $5 per guest Expected, check your contract to see service charge fee, then find out how much of service charge goes to staff vs. catering company or resort vs. staff. Try to get multiple events with the same captain.
OFFICIANT If member of church, donate $500+ to church,; Non-denominational $50-$100 depending on fee they charge. Expected
PHOTOGRAPHER $50-$200 each Optional
SERVING STAFF 15%-25% (Normally in Contract, yet Servers don’t receive all of this) Optional, based on contract. Need # of servers, and see if Head Capt. Could dispurse.
TRANSPORTATION 15% – 20% (Normally % is stated in contract) Expected, yet check contract to make sure it isn’t already included in fee. Find out qty.  and names of drivers.
VALET $1-$2 per car Expected, yet check contract. Let your guests know if you are tipping so they aren’t tipped twice.
VIDEOGRAPHER $50-$200 each Optional Need # of manned cameras.
WEDDING PLANNER $200 – $500, depends on how much $, time, and stress they saved you Optional, yet majority do tip. Will your lead wedding planner be at your wedding or an assistant?

 

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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July 29, 2013

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TheWrightHouse.com

TheWrightHouse.com

Phoenix, Arizona, known as the Valley of the Sun, has some of the best weather in the United States year round!  The daily high temperatures from October to April generally remain in the ideal range of 65°F to 85°F.  Phoenix normally has 296 days of sunshine a year.    In the summer, when the weather is hotter, because we have low humidity,  since it is a “dry heat,” even at 100°F, it doesn’t feel as hot since other parts of the country with higher humidity.

Phoenix Average Monthly Temperatures

Month Average High Average Low
January                67

46

February

71

49

March

77

54

April

85

60

May

95

69

June

104

78

July

106

83

August

104

83

September

100

77

October

89

65

November

76

53

December

66

45

Few settings are as gorgeous as the views in Arizona of Camelback Mountain, South Mountain, Desert Botanical Gardens, Sedona, the Grand Canyon, plus there are many more!

The Wright House (gorgeous photo above, right) has both indoor and outdoor capability with an English Garden or a Country French Inn, call 480.833.0902 today to schedule a tour!  Check them out at http://www.TheWrightHouse.com

Here are some tips when planning your outdoor wedding in Phoenix, Scottsdale, Paradise Valley, Chandler, Ahwatukee, Tempe, Gilbert, Fountain Hills, Surprise, Glendale, Avondale, or other cities in Arizona.

Create shade.  Sometimes sunny days in Phoenix may be too much of a good thing.  Provide shade for guests who prefer to stay out of the sun.  You may get umbrellas from your venue included, otherwise you may rent some.  Keep in mind the umbrellas may block views of some of your guests.  You may want to opt for a canopy to cover the top with elevation for everyone instead.  Renting a tent would give you coverage on all sides vs. just the top.  Your photographer will need shade for your wedding photography too.

Hydrate, hydrate, and hydrate!  Make sure you, your wedding party, and guests stay hydrated, especially if the weather is warm.  Have your caterer set up a water station with filtered water, ice, and a fruit garnish which would match the color or theme of your wedding (lemons for yellow, orange for tangerine, strawberries for red, etc.).

Have a Plan B which is as good as your Plan A.  When you choose your outdoor venue, make sure you have a Plan B for inclement weather which is functional.  Make sure your Plan B option is in writing in your agreement, since when the weather changes, all the events at your outdoor venue of choice will be looking for Plan B.  Your wedding planner and wedding venue can get up-to-the-minute weather reports and forecasts via apps like those offered at weather.com.  Make sure you know if you have a right to make a decision on Plan B, (some properties make the decision for you).  Have in writing in your agreement when you must make the FINAL decision before incurring extra setup costs.

Rent a Tent.  If your Plan B is the same space, regardless of inclement weather, would recommend reserving a tent.  These may be used year round, and allow for heating and air-conditioning units to be mounted on the outside.  This will cover you, your friends, and your family, and will be a wise investment.  Make sure you put a deposit down and order the tent, since you will need a tent permit.  Make sure you have a heating/air-conditioning technician on hand several hours before your wedding is scheduled to start.  If it is too hot, your flowers will not handle this well.  If it is too cold, the musicians when setting up will not be able to tune.

Determine what type of permits you need.  You may need city permits (depending on your location) for tents, noise ordinances, parking, fire marshall inspections, and more.

Be Courteous of Your Neighbors.  If you are having a home wedding, your neighbors may or may not be your BFF.  They may be planning to host an event the same night as yours.  Let them know about your festivities, and it may be easier to invite them to attend.  Make sure no one is mowing their lawn during your ceremony.  You don’t want someone cutting tile for their remodel during your ceremony either.  Be aware of when there is trash and recycling pickup so you don’t hear garbage trucks clanking.  You may want to hire valet parking, or hire a shuttle/bus for round-trip transportation for your guests to park at a local church or school (with permission from the location).

Determine your Insurance Options.  Make sure you take out special event insurance for the time the vendors and your guests will be on your property (if you are having a home wedding).  Check with your homeowner’s insurance to see what they will cover, and you may need to get a recommendation from someone who writes Special Event Insurance to get you the coverage you need.

What is inclement weather?  Typically “inclement weather” means the weather is going to do, or has done something bad, such as excessive rain, wind, or temperatures.   Try to get a definition of “inclement weather” from your venue so you have a common terminology.  Try to get their definition in writing in your agreement.  As an expert wedding planner, my definition of inclement weather would be:

a).  temperatures lower than ____

b).  temperatures higher than ____

c).  wind higher than _____

d).  rain estimated at %_____

Why do I need a tent early, instead of waiting until right before the wedding?  The ground at your wedding may not be level, and you want to make sure your centerpieces and chairs aren’t tipping over.  Had an October bride many years ago who I recommended to rent a tent for her Plan B, (she was having a home wedding at her parent’s home, which was the size of a mansion, with tennis courts, basketball courts, and guest houses).  The only flat location for the size of tent she required for her guest count was on their tennis courts.  The bride did NOT want the tent, saying she didn’t want her dinner/dance on a tennis court.  Told the bride if it rains on the day of your wedding, no one will care about the tennis courts, they will be happy to be dry!  The bride cancelled the tent rental 1 month out, and didn’t tell me.  The rental company called me immediately, and I told them to NOT cancel it, and to hold the tent under my account.  10 days before the wedding I emailed the weather forecast to the bride.  The bride called me in tears, letting me know she made a huge mistake, and she didn’t know what to do.  She thanked me for the weather update (which said RAIN), and confessed to me she had cancelled the tent.  Once she received my email on the weather forecast, she had called every rental company and no one has a tent!  Listened to her story, and then told her I wasn’t worried at all.  She frantically screamed, “How can you not be worried, my wedding is going to be a disaster.”  Then I told her about the rental company calling me, and I already knew about she DID have her tent!  Another reason why an experienced wedding planner is worth every penny!

Keep your wedding at an acceptable temperature.  With heating and cooling in a tent, you will be able to maintain an acceptable temperature.  You may also want to get a mist system, or fans.  For your outdoor wedding ceremony, you may want to have the servers hand out chilled, scented towels during the event.   Another idea for your wedding ceremony is to have your ceremony program double as a fan for each guest.

Do you need to rent power and lighting?  What time is sunset on the day of your wedding?  When and where do you need additional lighting (parking, restrooms, bar, dance floor, guest tables, just to name a few locations)?  How much power do you need for lighting?  You will want to make sure your vendors have the power they need to perform/provide their service/product.  Ask your wedding planner and caterer to get a complete list for your type of event for power needs.  Make sure you have enough power, or order generators.  Make sure your guests have lighting (since they may not be familiar with the area) to get comfortably from one place to another at your wedding.  You will want the DJ and band to make sure they can read their song list.  You will want lighting at the table so your guests will see what they are eating.

Insects may be an uninvited guest to your wedding.  Mosquitoes, ants, bees, and flies are a part of nature, yet you don’t need them to be part of your outdoor wedding.  You may want to use decorative citronella tiki torches or candles (normally available at Lowes.com) to discourage insects.

How many Bathrooms are there, and Are they Clean?  Nothing ruins an event worse than a not enough bathrooms, or the bathrooms you have being dirty, or out of toilet paper.  If your venue has restrooms, great, yet if they don’t have something in close proximity, you may want to rent a posh bathroom for your guests.  Check with local rental companies like ClassicPartyRentals.com for options on flushing toilets, running faucets, soap dispensers, built-in trash receptacles, and indoor/outdoor carpeting.

Sprinklers need to be shut off during setup, during the event, and during strike (take down of your event).  Imagine the heels of your shoes sinking in the grass, since someone forgot to shut off the sprinklers, and “just watered” the grass.  Make sure the sprinklers are shut off so the lawn is not damp from the start of setup through the end of strike (take down of your event).  Discuss this with your wedding planner and your wedding venue.

Sunset times and positioning of the sun’s angle.  For an outdoor wedding ceremony, the last thing you want is the sun in the eyes of your guests.  Position chairs and the front of your ceremony to be in a functional direction.

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

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July 21, 2013

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Thank You to Family and Friends

Thank You to Family and Friends

Think of how you feel when you travel, there is no place like home, right!  As a wedding planner for over twenty-five years, learn from experience,  it IS in those little details which make a difference in taking your wedding from ordinary to extraordinary!

Remember, your out-of-town wedding guests will spend extra money on plane tickets, rental cars, gas, hotel rooms, and other extras in order to travel and celebrate your wedding with you.   It is courteous to show your guests who traveled far how you appreciate their time and effort it took for them to attend your wedding.  It need not be fancy and expensive, just choose from a variety of options and you can find simple yet special items your guests will love to receive.  Who doesn’t love a welcome bag!  Your welcome bag is a nice gesture to make them feel at home.

Before You Start, Decide on Your:

1).  Theme. Use your wedding colors, engagement photo, theme, and/or your logo/monogram from your wedding invitation or save-the-date.

2).  Quantity & Budget.   Determine the quantity of welcome bags you need based on your RSVPs.  Always recommend having RSVPs due at least 30 days prior to your wedding date.  Get a list of names with check-in dates from the hotels where you have room blocks.  Knowing how many welcome bags you need will help you decide on the quantity and quality of products you include in them.  If you have 10 bags vs. 50 bags, your budget for each bag and their contents may vary.

3).  Delivery How are you planning on delivering the welcome bags to your guests?  Find out the fee to distribute the welcome bags at the hotel.  At the time of writing this blog, many hotels are charging from $1-$3 per bag for the bags to be delivered to the room after the guest checks in.  Remember, many guests may put out their “do not disturb” signs on their doors upon arrival.  This may become a problem, especially if they do not check their message light on their hotel phone, or their hotel room voice mail, which says “you have a welcome bag we tried to deliver to you.”  Make sure you have a main contact at the hotel who will be responsible for making sure all welcome bags are distributed to the guests upon checking in, since they will be privy to the number of bags remaining, and potential delivery problems like this.  Get a list of your hotel guests at the hotels you have room blocks with, which will give you their check-in dates, so you know the earliest arrival.  Find out deadlines for when you need to have the items for the bags purchased.  How long will it take for the bags to be packed, assembled with finishing touches?  When do the bags need to be delivered to the hotel, so they are ready for the arrival of your first guests checking in?

Next, Decide on What to Include in Your Welcome Bag:

1).  What is your vessel of choice?  Whatever  your choice of vessel, make sure it is reusable and easy to carry so it doesn’t add to the luggage of your guests.  Select something which goes with your theme (see #1 above.)

2).  Do you have time to DIY or are you hiring a company to do this for you?  You may want to hire a professional company for suggestions on themes and bulk pricing.  They purchase in bulk and have contacts for prepackaged items, (since they have more clients than just you), then assemble, pack, put finishing touches on the bags, then deliver your welcome bags to your hotels.  They will have local contacts and connections to expedite your search.  You may be able to purchase everything from them in bulk, and they may show you how to “assemble one.”  Check your local Costco, Dollar Store, and local wholesale club, since they may have trial sized products or items in bulk to help you save on your cost per item.  You may want to get some items on your own, and incorporate specialty items from a professional source.

3).  Point of ContactInclude the name and cell phone number of your wedding planner or the point person who will handle logistics and answer questions for your entire weekend.

4).  Wedding Weekend ItineraryNOTE:  You may need 2  versions – one for your wedding party guests (highly suggest you sending out PRIOR to their arrival such as spa day appointments, get ready schedules for hair and makeup,  photography schedules, golf outing tee times, etc.), and another version simplified for your out-of-town guests.

Include:

  • Your wedding planner’s name and cell phone number to answer questions.
  • Timeline of the Weekend:  start times, end times, address, directions, transportation schedules (if you are including transportation for them), parking, theme of event, dress code, if food will be served, etc. of the events for the weekend.
  • Note Welcoming and Thanking Your Guests (possibly include your engagement photo) or a photo of you and your fiance saying “Welcome and Thanks!”
  • Golf Outing Details
  • Shopping Outing Details
  • Spa Outing Details
  • Directions, Details & Transportation info to and from the hotel to your:
  •      Ceremony Rehearsal
  •      Rehearsal Dinner
  •      Wedding Ceremony
  •      Cocktail Reception
  •      Dinner/Dance
  •      After Hours Party
  •      Day After Wedding Brunch
  • Fun things you may or may not know about the bride
  • Fun things you may or may not know about the groom
  • How you met
  • The proposal

5).  Snacks and Munchies.  NOTE:  Think about where your wedding is.  Is there something special about the city or is there something the city is known for?

  • Limit perishables so you aren’t stressed filling bags the week of your wedding.
  • Bottled water – customized with your names, wedding dates, and logo (use the design from your wedding invitation or your save-the-date)
  • Fall wedding – coffee, hot chocolate, something warm to drink
  • Summer wedding – Arizona iced tea, lemonade, something refreshing to drink
  • Snacks (buy in bulk from a wholesale club like Costco)
  • Chips and Salsa
  • Cookies with initials of the Bride & Groom or wedding logo from your wedding invitation
  • Candy Bars
  • Granola Bars
  • Fruit (something in not highly perishable, and in season which doesn’t have to be refrigerated)
  • Juice boxes (if they have kids)
  • Crayons & coloring book (if they have kids)
  • Something from a local specialty shop or bakery which is well known (candy, or a baked good)
  • Bottle of wine from a local vineyard
  • Bottled beers from a local brewery
  • Local magazine or newspaper
  • Custom CD with old home movies, pictures, and slideshows

6).  Souvenir or Keepsake Photos

  • Keepsake which is unique to Arizona, yet is easy to travel with.
  • If you have sports fans, schedule a tour of the arena where their favorite sport is played.
  • Hire a photobooth or a photographer to take photos of your guests with their spouse, significant other, or at event as a souvenir or keepsake photo.  Use a magnet frame (easy to carry and no glass to break) with your names and wedding date.

7).  Travel Sized Personal Items

  • Sunscreen
  • Breath Mints
  • Aspirin
  • Gum

8).  Hotel How Tos

  • How to Get Free Internet
  • Prices of Parking for Valet/Self Park/Special Rates for Overnight (no one likes to get an enormous parking charge on their hotel bill since they didn’t ask pricing options before parking)!
  • Restaurant hours
  • Room Service hours

9).  Local Attractions/Things to Do

  • Sporting events (Phoenix Suns, Arizona Diamondbacks, Arizona Cardinals, Phoenix Coyotes, ASU, Phoenix Open, NASCAR)
  • Menus or List of Nearby Restaurants – an assortment of area favorites with brief description of their menu, pricing and dress code
  • Maps, brochures, and guides to local tourist spots in the city (you may be able to get this from the concierge at the hotel, or the city’s visitors bureau, or chamber of commerce)
  • Discount coupons from the concierge, or local chamber of commerce
  • Things to do with Kids (Phoenix Zoo, Wildlife World Zoo)
  • Movie theaters
  • Directions to nearest pharmacy or convenience store
  • Directions to the nearest same day dry cleaner
  • Day Trip or Weekend Trip ideas (Sedona, Flagstaff, Grand Canyon, Prescott, Payson, Tucson)

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

 

 

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July 20, 2013

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http://www.DePoyStudios.com

http://www.DePoyStudios.com

Brides wear and incorporate something old, something borrowed, something blue (thanks Crissy at http://www.DePoyStudios.com for our something blue shoe photo), and something new on their wedding day for good luck.  There is a 5th item, a sixpence in your shoe, or a penny in your shoe, which is a wish for good fortune and prosperity.  The sixpence tends to remain largely a British custom.   As a wedding planner, there is no “right” answer, yet would recommend incorporating your items below to fit your personality, traditions, and “own it!”

Something Old  is a symbol of your family, and your life before marriage, in particular with your mother or grandmother.  Your old item may be an antique, an heirloom object, or a sentimental piece that represents the bride’s past.

–         Use some of the wedding gown fabric or lace from your mother’s wedding gown or your grandmother’s wedding gown and sew it inside your gown.  (Make sure you ask before just cutting into their wedding gown!)

–         Wear something vintage.

–         Wear antique combs, pins, or barrettes.

–         Wear white, ivory, or lace gloves.

–         Shrink down a photo of you, your mother, and your grandmother together and put it in a bracelet or locket from your mother or grandmother.  (Could double as your something old and something borrowed, a two-for-one!)

–         Include a video montage to include some photos of you growing up.

–         Carry a love letter saved by your mom from your father.

–         Display or carry a photo of your parents or grandparents when they were younger.

–         Have your wedding at a historic location.

–         Have a vintage car for your transportation.

–         Use an antique bookmark to mark your ceremony readings.

–         Get a relative’s monogrammed handkerchief to wipe away your tears of joy.

–         Find an antique tussy mussy for the bride’s bouquet.

–         Carry a childhood treasure (like a ring, bracelet, locket, etc.).

Something New  is a symbol for your new life ahead, and your new union!

–         Buy new jewelry.

–         Buy new shoes.

–         A key to your new home, may be hidden in your bouquet.

–         Buy a lucky penny minted the year of your wedding (then save it for your daughter’s something old when she gets married.)

–         If you’re taking your groom’s last name, you’ll also be gaining a new monogram.  Incorporate this new monogram into your wedding dress, a sash, or a ribbon for your bouquet.

–         Create a hashtag for your wedding #MHwedding.

–         Create a wedding website.

Something Borrowed is a symbol of borrowed happiness, which is normally lent to you by a happily married woman who is a close friend or family member.  The borrowed item is returned the day after the wedding, with a handwritten thank-you note.  A nice gesture is to have someone take a photo of you with the item as a keepsake to send to them.

–         Borrow a book from the library for your reading or poem for your ceremony.

–         Borrow jewelry, barrettes, or something sentimental from your mother, grandmother, or aunt.

–         If you are the type who cries at happy moments, borrow a monogrammed handkerchief from your father or grandfather.

Something Blue is a symbol for fidelity, purity, and love. For Christian brides, it is also a symbol of the Virgin Mary.  There are many  hues of blue, so pick one you love.

–         Wear blue shoes.

–         Wear a blue garter.

–         Carry a blue purse.

–         Wear a blue sash on your dress.

–         Have something blue on your bouquet.

–         Have a blue pen for signing the marriage license.

Sixpence in Your Shoe, some say “A lucky penny in her shoe,” is a symbol of good fortune and pr osperity.  The sixpence is traditionally placed in the bride’s left shoe, yet may be carried in her purse.

– Find a penny minted in the year of the wedding and tape it to the bottom of the sole of your shoe.  Later you may frame it or add it to your scrapbook, or your daughter may wear it as her “something old” in the future.

Copyright 2013, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner, Paradise Valley Wedding Planner, Chandler Wedding Planner, Phoenix Wedding Planner and Destination Wedding Planner

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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November 30, 2012

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Bride, Groom & Wedding Party Wedding Day Packing List

Packing for the wedding day for the bride, groom, maid of honor, matron of honor, best man, and groomsmen can be easy and stress free when you use this packing list and plan ahead! 

BRIDE & BRIDESMAIDS

Marriage license

Cash for tipping

Checkbook with extra checks

Driver’s License or photo ID

Dress

Hanger for dress photography

Veil, headpiece

Hair jewelry

Bobby pins

Scissors

Shoes (pair for photos, pair for comfort)

Strapless bra, hosiery, and  undergarments

Hosiery

Wedding rings

Necklace/Bracelet/Earrings & extra backs

Safety pins

Gloves

Garters

Cell phone & charger

Garment and body adhesives

Full length mirrors

Lipstick, foundation, powder, eye shadow, blush, mascara, concealer

Perfume

Shaving cream and razor

Clear deodorant

Lotion

Lint roller

Nail file

Clear nail polish

Nail polish for bride and bridesmaid colors

Brush, comb

Hair dryer

Hair spray/gel

Flat iron, rollers, curling iron

Toothbrush, toothpaste, floss, mints

Camera & videocamera

Bottle water

Straws (avoid lipstick smearing)

Eye drops, contact lens solution, extra contact lenses

Tampons, panty liners

Q-tips and cotton balls

Static cling spray

Spot remover

Corn and bunion cushions (unless your shoes won’t hurt your feet!)

First aid kit with bandaids, bandages, first aid ointment, tylenol, benedryl, antacid

Tissues

Flashlight

Sewing kit

Hem tape

Copy of ceremony wording (for back up)

Flower girl basket

Fake rings for ring bearer pillow

Ring bearer pillow

Ribbon to tie off back of ceremony aisle

Gifts/cards for groom, wedding party, and parents

Favors for guests

Menu cards

Table numbers

Place cards

Seating chart in alphabetical order and by table numbers

Iron or steamer

Thank-you speech for reception

Timeline of events

Phone numbers of vendors

Pack for honeymoon (if leaving immediately)

 

GROOM & GROOMSMEN

Tuxedo/Suit, shirt, vest, shoes, matching socks

Wedding ring

Marriage license

Driver’s license or photo ID

Cash for tipping

Checkbooks and extra checks

Accessories for tuxedo/suit

Pocket square and/or cuff links

Bow tie instructions

Shoes

Lint roller

Cologne

Toothbrush, toothpaste, floss, mints

Razor

Nail clippers

Extra buttons

Sewing kit

Black sharpie (for tuxedo scuffs)

Timeline of events

Phone numbers of vendors

Pack for honeymoon (if leaving immediately)

 

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

C 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

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May 17, 2012
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TheWrightHouse.com

TheWrightHouse.com

One frequently asked question is “where should I have my wedding reception, and how much will it cost?”  This is another reason to hire an expert wedding planner, to fast track you in matching your style, number of guests, and budget to the  venue.  By having worked events at hundreds of sites, as a wedding planner, it becomes easy to know the ins and outs of each property.

The Wright House, 636 W. University Dr., Mesa, AZ  85201, 480.833.0902, www.thewrighthouse.com  Choose between two unique venues:  A formal Victorian English garden with gazebos, flower bed, and vine covered verandah; or a Southern French garden with gorgeous fountains and the rustic charm of a Country French Inn. Includes setup, fresh floral centerpieces, linens, and decorating. Your own caterer welcome.

Ancala Country Club, 11700 E. Via Linda, Scottsdale, AZ  85259, 480.391.1000  A golden sunset, sneaking behind gentle mountains in the distance. A light breeze, filled with laughter, and love. Soft gentle kisses. This is a day you have been dreaming about. Your wedding at Ancala Country Club. Where possibilities are endless…and the day is truly yours.

Anthem Golf & Country Club, 11700 E. Via Linda, Scottsdale, AZ  85259, 480.391.1000  Amidst the sun-splashed mountains and the beauty of the Sonoran Desert, Anthem Golf & Country Club sets the breathtaking backdrop for your wedding.  Our two clubhouses, “Persimmon” and “Ironwood”, feature beautifully landscaped lawns, expansive patios, and indoor ballrooms among the many perfect settings for a truly memorable event.

Antique Wedding House, 307 E. First St., Mesa, AZ  85201, 480.649.1934  Historic 100 year old James A. MacDonald Home restored as Antique Wedding House and Gazebo Garden Reception site.

Arizona Grand Resort, 7777 S. Arizona Grand Pkwy., Phoenix, AZ  85044, 602.431.6457  From one of the most expansive ballrooms in the Southwest to our lush outdoor venues.  Arizona Grand Resort provides wide variety of versatile wedding sites and packages.  Each of our restaurants features a different theme and setting for a rehearsal dinner that’s just as memorable as the real thing.

Bentley Projects, 215 E. Grant St., Phoenix, AZ  85004, 602.340.9200  Bentley Projects is truly a distinctive event venue with exposed brick walls and wooden bow truss ceilings.  Critically acclaimed, Projects is located in the center of downtown Phoenix, just a few blocks south of Chase Field and the new Phoenix Convention Center.

Boojum Tree Hidden Gardens, 16026 N. 36th St., Phoenix, AZ  85032, 602.867.8975  A private five acre oasis in the heart of Phoenix featuring a forest of trees, fountains, ponds, tranquil river and a 20’ waterfall. Get married in our Hacienda Style Plaza, dine in our indoor Tropical Garden, socialize in our Old World Cantina and dance the night away in our beautiful Palm Garden.

Cave Creek Smokehouse’s Fountain Patio, 6245 E. Cave Creek Rd., Cave Creek, AZ  85331, 480.488.3317  Fantastic outside venue in the heart of Cave Creek with awesome food and views. Great anytime of the year with lodgings nearby.

Crowne Plaza Phoenix, 2532 W. Peoria Ave., Phoenix, AZ  85029, 602.943.2341  Newly renovated event space, indoor and outdoor. 3.5 million spent on renovation over the last year.

DoubleTree Resort by Hilton Paradise Valley-Scottsdale, 5401 N. Scottsdale Rd., Scottsdale, AZ  85250, 480.948.7750  Your perfect day in Paradise! Welcome to the ultimate setting for your ultimate day. Where tall palms tower over tropical gardens and whispering fountains, we offer the finest of touches and delectable culinary creations, along with a professional team that will bring it all together perfectly.

Downtown Phoenix Venues, P.O. Box 2236, Phoenix, AZ  85002, 602.416.1261  Each building has a unique structure and appearance incomparable to the other venues in the Valley. From the bow truss ceilings, as well as the modern and industrial look of monOrchid, or the raw feel of the Icehouse, not to mention the exposed brick walls and wooden bow truss ceilings of Bentley Projects.

Embassy Suites Phoenix Scottsdale Hotel, 4415 E. Paradise Village Pkwy. S., Phoenix, AZ  85032, 602.765.5807  Our breathtaking views and exceptional services will enhance the success of your special day! Our wedding packages may be customized to match your personal taste, style, and budget.

The Felch House Inn, 525 W. Lynwood St., Phoenix, AZ  85003, 480.229.2104  The Felch House Inn the 1927 Dutch Colonial Home of one of our first county doctors, Dr. Harry J. Felch. A showcase home designed by three architects and built by the finest craftsman is meticulously maintained. The lush half-acre English gardens make this the ideal location for vintage and garden events.

Fleming’s Prime Steakhouse & Wine Bar, DC Ranch, 20753 N. Pima Rd., Scottsdale, AZ  85255, 480.538.8000  Celebrate your most memorable times at Fleming’s. This special time in your life calls for a special celebration—with exceptional food and wine, shared among family and friends. Fleming’s is renowned for contemporary steakhouse dining at its finest and offers pre-set lunch and dinner menus with choices for varying budgets and tastes.

Fleming’s Prime Steakhouse & Wine Bar at the Hilton, 6333 N. Scottsdale Rd., Scottsdale, AZ  85250, 480.596.8265  Celebrate your most memorable times at Fleming’s. This special time in your life calls for a special celebration—with exceptional food and wine, shared among family and friends. Fleming’s is renowned for contemporary steakhouse dining at its finest and offers pre-set lunch and dinner menus with choices for varying budgets and tastes.

Glendale Civic Center, 5750 W. Glenn Dr., Glendale, AZ  85301, 623.878.2866  Our experienced wedding coordinators are delighted to help you design a wedding in one of our gardens and/or exquisite ballrooms that reflects your colors, tastes, and style. Our caterer is knowledgeable in many cuisines and will prepare a menu of flavors your guests will never forget, all within your budget.

The Icehouse, 429 W. Jackson, Phoenix, AZ  85004, 602.416.1261  The Icehouse, known historically as Constable Ice Storage, is located in the historic original town site of the city of Phoenix, Arizona. It began operations in 1910 as an icehouse, manufacturing 300 lb. ice blocks for use in the food industry, primarily to keep produce cold as it was shipped by railroad to Eastern U.S. cities.

McCormick Ranch Golf Club, 7505 E. McCormick Pkwy., Scottsdale, AZ  85258, 480.948.7011  Multiple venues with beautiful views of our sparkling lakes, luscious golf courses, and Camelback Mountain.

Mesa Country Club, 660 W. Fairway Dr., Mesa, AZ  85201, 480.964.1797  Mesa Country Club is an ideal wedding ceremony and reception venue for anyone. Perfectly suited to accommodate magnificent large celebrations as well as unforgettable intimate events. We can provide a variety of stunning indoor and outdoor spaces to create the wedding of your dreams.

monOrchid, 214 E. Roosevelt, Phoenix, AZ  85003, 602.416.1261  Located in the heart of downtown Phoenix’s art district, the monOrchid can be the perfect setting for your private event. This modern industrial chic gallery can accommodate events ranging from large receptions to intimate sit-down dinners for weddings and receptions, and for photo and film shoots.

Moon Valley Country Club, 151 W. Moon Valley Dr., Phoenix, AZ  85023, 602.375.4425  Nestled beneath the serene, sun-drenched hills of North Phoenix, lies a lush, green oasis in the desert called Moon Valley Country Club. This classic 160-acre property is laden with mature trees and foliage which rise above the colorful flowers that riddle the landscape. Our retro-chic look will be the perfect setting for your wedding.

An Old Town Wedding and Event Center, 8276 W. Monroe St., Peoria, AZ  85345, 623.412.7797  A 1948 red brick home with over one half acre gardens, fountains, mature trees, seasonal flowers, and twinkle lights galore. Ceremony takes place in the raised lit gazebo, and the reception is in the gardens. Enjoy the evening while dancing under the stars.

Pebble Creek Country Club, 16222 Clubhouse Dr., Goodyear, AZ  85395, 623.935.6726  Affordable luxury Pebble Creek Country Club is the hidden jewel of the West Valley.

The Phoenix Country Club, 2901 N. 7th St., Phoenix, AZ  85014, 602.263.5208  Warm, soft elegance, 60% window view, 4300 sq. ft. ballroom looking out on 130 acres in downtown Phoenix, recent modernization to the club with beautiful wood and soft earth tones. Private Country Club with a dedicated team to make special memories for your wedding day or rehearsal dinner.

The Ritz-Carlton, Phoenix, 2401 E. Camelback Rd., Phoenix, AZ  85016, 602.468.0700  The Ritz-Carlton, Phoenix is a luxury hotel with urban chic surroundings, making it one of the city’s most desired wedding venues. From a Terrace draped with white twinkle lights to an elegant Ballroom, the Hotel offers seamless comprehensive wedding services for intimate and grand celebrations.

Scottsdale Resort & Athletic Club, 8225 E. Indian Bend Rd., Scottsdale, AZ  85250, 480.344.0600  An intimate, personal, and private boutique of Scottsdale, Arizona, the Scottsdale Resort & Athletic Club offers breathtaking views and unmatched recreational amenities.

Seville Golf & Country Club, 6683 S. Clubhouse Dr., Gilbert, AZ  85298, 480.279.3012  Seville has many different options for you to choose from to hold your wedding. From open grass acres, the lagoon or waterfall to any number of golf course locations. We have the perfect spot for you!

Spinato’s Pizzeria, 4848 E. Chandler Blvd., Phoenix, AZ  85048, 480.961.0208  www.spinatospizza.com  Spinato’s family pizzeria, has a private dining room to host your rehearsal dinner and reception. Extensive menu choices and service styles allow you to order off the menu to work within your budget. Spinato’s friendly staff and variety of tasty food will have your wedding remembered forever!

Superstition Springs Golf Club, 6542 E. Baseline Rd., Mesa, AZ  85206, 480.654.5652  When you want the location of your event to be as special as the occasion, we have what it takes. Distinguished by its Southern plantation style clubhouse, Superstition breathes an air of luxury.

Tatum Ranch Golf Club, 29888 N. Tatum Ranch Dr., Cave Creek, AZ  85331, 480.585.2399  Tatum Ranch Golf Club is a premier wedding venue that offers elegance at an affordable price. With a breathtaking mountain backdrop, our outdoor ceremony site is the perfect setting for your wedding ceremony! Tatum Ranch Golf Club features fine food, professional staff, and a wedding day that will be truly magical.

Trilogy at Vistancia, 27980 N. Trilogy Blvd. E., #102, Peoria, AZ  85383, 623.215.6260  Our Ceremony Promenade is the perfect backdrop to exchange vows with dramatic views of the Bradshaw Mountains. Equipped with a 2,200 square foot dance floor, Infinity doors and state-of-the-art video equipment, the Tewa Ballroom is the perfect place for a celebration of your new life together.

Venue at the Grove, 7010 S. 27th Ave., Phoenix, AZ  85041, 602.456.0803  If you are looking for a unique garden setting for your ceremony/reception in the Arizona desert that is only 15 minutes away from downtown Phoenix, look no further. Venue at the Grove is located on a two and a half acre pecan grove that truly provides a unique experience.

Villa Siena, 890 W. Elliot Rd., Gilbert, AZ  85233, 480.782.7218  Exquisite Tuscan elegance, Villa Siena invites you, with up to 250 guests, to celebrate live, love and laughter on the day of your wedding. Six thousand square feet of indoor space as well as 6,500 square feet of beautiful outdoor gardens add to the grace of Villa Siena.

The Wrigley Mansion, 2501 E. Telawa Tr., Phoenix, AZ  85016, 602.553.7395  Historical landmark, once private residence of William Wrigley Jr. – chewing gum magnate – Stunning Valley Views!

Zulu Club, 15000 N. Airport Dr., Scottsdale, AZ  85260, 480.282.0464  Enjoy the spectacular views of the McDowell Mountains and corporate jets on our property – in the heart of Scottsdale, complete privacy and uniquely different.

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – April 2012

ABC 2010 Conference Chair worked with David Tutera

O 480.921.7891

C 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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May 12, 2012

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First Dance at Your Wedding

A DJ or band will set the tempo and mood of your wedding.  Music is one of the first impressions your guests experience when they arrive.  It pays to do your homework when hiring a DJ and band.  You do get what you pay for, if it appears to be too good, it probably is.  The personality, knowledge, and expertise of your DJ and band will make your event.  A professional DJ and band will be able give you guidelines on the flow of your wedding, and to assist you as you select your “must play” songs and your “must NOT play” songs.

Select Music for a Diverse Group of family and friends.  As a bride and groom, you have your favorite songs, yet your parents and grandparents may have an entirely different song list.  Review your guest list to see what type of music will work best, and ask your DJ and band for recommendations.  As you review your guest list, it normally narrows down to a diverse group of family and friends, which translates to a diverse group of music selections.   You may want live music for a portion, and a DJ for another portion. Music played during dinner will be an entirely different selection compared to the last hour for dance music.

Load In and Set Up.  Your DJ and band need to be scheduled to have enough time to load in, set up, have a sound check, trouble shoot, change clothes, and be ready for the arrival of your guests.   The last thing you want is your DJ or band loading in as your guests arrive.  If you have a band, they will have multiple breaks.  Make sure you have someone play music during breaks.

Are you a musiczilla?  As a wedding planner, always have lots of stories!  One bride had a song list of what she wanted played to the minute for her entire three hour wedding reception.  This is not recommended!  As her wedding planner, let her know it was not recommended, yet the DJ would follow her plan “her way”, yet she needed to understand if it wasn’t working we needed a Plan B.  Plan B was the most of the same songs, yet played in an order and timing the DJ felt worked best for the flow.  After 10 minutes of no one dancing, I approached the bride, and she agreed to go to Plan B.  Please remember you hire a professional for a reason, and each song may be three to four minutes long.  If you have a MUST PLAY list of 150 songs, you may have 600 minutes of music, translating to 10 hours of music.  Allow your DJ or band leader to guide you in selections which will get your guests up on the dance floor.  If there are songs which you do NOT want played, even if requested by a guest, make sure they honor your requests first.

Team and Timeline.  As your wedding planner, one crucial item requested of you is to be respectful to your vendors and give them a realistic timeframe to do what they feel they need to do it in.  You will need a timeline from your photographer to know how much time they need to photograph you, your wedding party, your family, and  your room before guests enter.  Depending on your menu selection and service style, you may want to position songs like the Father/Daughter dance after the servers have cleared tables, while everyone is waiting for your next course to be served.  You want your vendors to be able to do their personal best in a realistic timeframe.

Cake Cutting vs. Cake Service.  One of the key issues when timing your dinner is when to cut the cake.  Many feel when you cut the cake, your guests leave.  There is a “gap” in time from when you physically “cut the cake”, to when the cake is “served” to your guests.  Most people eat dessert and have coffee after their entrée (they don’t wait an hour or two for dessert).  Would recommend the bride and groom to cut their cake when most of the guests are finished eating their entrée.  Once the cake is cut, then have the DJ and band open the dance floor for dancing (approximately 20 – 30 minutes) while the catering staff disassembles, cuts, and prepares the cake to be served to the guests.  After 20 – 30 minutes of dancing, your guests are normally ready to take a break, and return to their table to eat their cake.

Check references, and meet with the DJ and band directly.   The DJ and band leader should give you recommendations or a guideline to help you with song selections for your:

  • Grand Entrance
  • Dinner Music
  • First Dance
  • Father/Daughter Dance
  • Mother/Son Dance
  • Cake Cutting Song
  • Dance Music (slow and fast selections)
  • Last Dance

Read and understand your agreement before signing it.

What time will they start and end?

What is included in their fee?

What is an additional fee?

Who is your DJ?

Who is your emcee?

Who are your band members and what instrumentation or vocals will they include?

What are overtime charges?

What will they wear?

If it is a band, how many breaks do they have and for how long?

What and who will be play on band breaks (or do they have a DJ to handle this)?

If it is a band, are they willing to learn the music of your First Dance, and other special requested dances?

Do they have a wireless microphone for announcements?

Do they include lighting, or is it extra?

Two recommended DJ companies:

http://www.CitronSound.com (ask for Jon)

http://www.RayTheDJ.com (ask for Ray)

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – April 2012

ABC 2010 Conference Chair worked with David Tutera

O 480.921.7891

C 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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