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August 25, 2013

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Wedding Tipping Guidelines from Phoenix Wedding PlannerKim Horn, MBC

Wedding Tipping Guidelines from Phoenix Wedding Planner Kim Horn, MBC

Your RSVPs are in (finally), and you’re three weeks from your wedding day!  As your wedding planner, this is the time to have all your details wrapped up.  Relax and enjoy quality time with your family and friends prior to your wedding day!

One of the questions I get asked as things wind down is, “Who and how much should I tip?”  With all the details, many seem to overlook the important task (and etiquette) of tipping.

Below is my go-to guide on tipping, so you show your wedding vendors, who put your wedding together, your appreciation for making your wedding day amazing.  Tipping isn’t required, unless a service charge is spelled out in your contract.  Tipping is a voluntary and customary expression of appreciation for exceptional service.

The golden rule is to check your vendor list to make sure you don’t forget someone.

Tipping Guidelines

1). Use the guidelines below, and write a check or place cash into an envelope with their name on the outside of the envelope.  Always carry additional cash and bring your check book for possibility of overtime charges or other incidentals.

2). Personalize a thank-you note to the vendors with a few details on how they helped you throughout the planning process.

3). Give your wedding planner all the envelopes at your wedding rehearsal.  The wedding planner will discreetly pass out your envelopes to your vendors.

VENDOR SUGGESTED TIP PROTOCOL HELPFUL HINT
BAND/DJ Musicians $20-$50 each; Band leader $100-$250; DJ $50 – $200 Optional, yet majority do tip. Need # of Band Members
BARTENDER $20-$25 per bartender Expected, check contract. Need # of Bartenders and if they are assigned exclusive to your wedding.
BELLMAN $10 – $20 each Expected, check contract. Moving your gifts.
CATERING MANAGER $200 – $500 Optional, yet majority do tip.
CHEF $150 – $200 Optional, yet majority do tip, especially if designed a special menu for you.
FLORISTS Depends on contract. Optional, depends on if they already charge you for delivery, setup, strike, and moving sets.
GIFT BAG DELIVERY Avg. of $2 – $3 per bag for bellman to deliver to room. Expected, check contract. Names on bags help bellman identify bag(s) per room or guest.
HAIRSTYLIST/MAKEUP ARTIST/NAIL TECH 15%-20% of total bill Expected Let your wedding party know you are handling the tip so they aren’t tipped twice.
HEAD CAPTAIN or BANQUET CAPTAIN $1 – $5 per guest Expected, check your contract to see service charge fee, then find out how much of service charge goes to staff vs. catering company or resort vs. staff. Try to get multiple events with the same captain.
OFFICIANT If member of church, donate $500+ to church,; Non-denominational $50-$100 depending on fee they charge. Expected
PHOTOGRAPHER $50-$200 each Optional
SERVING STAFF 15%-25% (Normally in Contract, yet Servers don’t receive all of this) Optional, based on contract. Need # of servers, and see if Head Capt. Could dispurse.
TRANSPORTATION 15% – 20% (Normally % is stated in contract) Expected, yet check contract to make sure it isn’t already included in fee. Find out qty.  and names of drivers.
VALET $1-$2 per car Expected, yet check contract. Let your guests know if you are tipping so they aren’t tipped twice.
VIDEOGRAPHER $50-$200 each Optional Need # of manned cameras.
WEDDING PLANNER $200 – $500, depends on how much $, time, and stress they saved you Optional, yet majority do tip. Will your lead wedding planner be at your wedding or an assistant?

 

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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July 21, 2013

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Thank You to Family and Friends

Thank You to Family and Friends

Think of how you feel when you travel, there is no place like home, right!  As a wedding planner for over twenty-five years, learn from experience,  it IS in those little details which make a difference in taking your wedding from ordinary to extraordinary!

Remember, your out-of-town wedding guests will spend extra money on plane tickets, rental cars, gas, hotel rooms, and other extras in order to travel and celebrate your wedding with you.   It is courteous to show your guests who traveled far how you appreciate their time and effort it took for them to attend your wedding.  It need not be fancy and expensive, just choose from a variety of options and you can find simple yet special items your guests will love to receive.  Who doesn’t love a welcome bag!  Your welcome bag is a nice gesture to make them feel at home.

Before You Start, Decide on Your:

1).  Theme. Use your wedding colors, engagement photo, theme, and/or your logo/monogram from your wedding invitation or save-the-date.

2).  Quantity & Budget.   Determine the quantity of welcome bags you need based on your RSVPs.  Always recommend having RSVPs due at least 30 days prior to your wedding date.  Get a list of names with check-in dates from the hotels where you have room blocks.  Knowing how many welcome bags you need will help you decide on the quantity and quality of products you include in them.  If you have 10 bags vs. 50 bags, your budget for each bag and their contents may vary.

3).  Delivery How are you planning on delivering the welcome bags to your guests?  Find out the fee to distribute the welcome bags at the hotel.  At the time of writing this blog, many hotels are charging from $1-$3 per bag for the bags to be delivered to the room after the guest checks in.  Remember, many guests may put out their “do not disturb” signs on their doors upon arrival.  This may become a problem, especially if they do not check their message light on their hotel phone, or their hotel room voice mail, which says “you have a welcome bag we tried to deliver to you.”  Make sure you have a main contact at the hotel who will be responsible for making sure all welcome bags are distributed to the guests upon checking in, since they will be privy to the number of bags remaining, and potential delivery problems like this.  Get a list of your hotel guests at the hotels you have room blocks with, which will give you their check-in dates, so you know the earliest arrival.  Find out deadlines for when you need to have the items for the bags purchased.  How long will it take for the bags to be packed, assembled with finishing touches?  When do the bags need to be delivered to the hotel, so they are ready for the arrival of your first guests checking in?

Next, Decide on What to Include in Your Welcome Bag:

1).  What is your vessel of choice?  Whatever  your choice of vessel, make sure it is reusable and easy to carry so it doesn’t add to the luggage of your guests.  Select something which goes with your theme (see #1 above.)

2).  Do you have time to DIY or are you hiring a company to do this for you?  You may want to hire a professional company for suggestions on themes and bulk pricing.  They purchase in bulk and have contacts for prepackaged items, (since they have more clients than just you), then assemble, pack, put finishing touches on the bags, then deliver your welcome bags to your hotels.  They will have local contacts and connections to expedite your search.  You may be able to purchase everything from them in bulk, and they may show you how to “assemble one.”  Check your local Costco, Dollar Store, and local wholesale club, since they may have trial sized products or items in bulk to help you save on your cost per item.  You may want to get some items on your own, and incorporate specialty items from a professional source.

3).  Point of ContactInclude the name and cell phone number of your wedding planner or the point person who will handle logistics and answer questions for your entire weekend.

4).  Wedding Weekend ItineraryNOTE:  You may need 2  versions – one for your wedding party guests (highly suggest you sending out PRIOR to their arrival such as spa day appointments, get ready schedules for hair and makeup,  photography schedules, golf outing tee times, etc.), and another version simplified for your out-of-town guests.

Include:

  • Your wedding planner’s name and cell phone number to answer questions.
  • Timeline of the Weekend:  start times, end times, address, directions, transportation schedules (if you are including transportation for them), parking, theme of event, dress code, if food will be served, etc. of the events for the weekend.
  • Note Welcoming and Thanking Your Guests (possibly include your engagement photo) or a photo of you and your fiance saying “Welcome and Thanks!”
  • Golf Outing Details
  • Shopping Outing Details
  • Spa Outing Details
  • Directions, Details & Transportation info to and from the hotel to your:
  •      Ceremony Rehearsal
  •      Rehearsal Dinner
  •      Wedding Ceremony
  •      Cocktail Reception
  •      Dinner/Dance
  •      After Hours Party
  •      Day After Wedding Brunch
  • Fun things you may or may not know about the bride
  • Fun things you may or may not know about the groom
  • How you met
  • The proposal

5).  Snacks and Munchies.  NOTE:  Think about where your wedding is.  Is there something special about the city or is there something the city is known for?

  • Limit perishables so you aren’t stressed filling bags the week of your wedding.
  • Bottled water – customized with your names, wedding dates, and logo (use the design from your wedding invitation or your save-the-date)
  • Fall wedding – coffee, hot chocolate, something warm to drink
  • Summer wedding – Arizona iced tea, lemonade, something refreshing to drink
  • Snacks (buy in bulk from a wholesale club like Costco)
  • Chips and Salsa
  • Cookies with initials of the Bride & Groom or wedding logo from your wedding invitation
  • Candy Bars
  • Granola Bars
  • Fruit (something in not highly perishable, and in season which doesn’t have to be refrigerated)
  • Juice boxes (if they have kids)
  • Crayons & coloring book (if they have kids)
  • Something from a local specialty shop or bakery which is well known (candy, or a baked good)
  • Bottle of wine from a local vineyard
  • Bottled beers from a local brewery
  • Local magazine or newspaper
  • Custom CD with old home movies, pictures, and slideshows

6).  Souvenir or Keepsake Photos

  • Keepsake which is unique to Arizona, yet is easy to travel with.
  • If you have sports fans, schedule a tour of the arena where their favorite sport is played.
  • Hire a photobooth or a photographer to take photos of your guests with their spouse, significant other, or at event as a souvenir or keepsake photo.  Use a magnet frame (easy to carry and no glass to break) with your names and wedding date.

7).  Travel Sized Personal Items

  • Sunscreen
  • Breath Mints
  • Aspirin
  • Gum

8).  Hotel How Tos

  • How to Get Free Internet
  • Prices of Parking for Valet/Self Park/Special Rates for Overnight (no one likes to get an enormous parking charge on their hotel bill since they didn’t ask pricing options before parking)!
  • Restaurant hours
  • Room Service hours

9).  Local Attractions/Things to Do

  • Sporting events (Phoenix Suns, Arizona Diamondbacks, Arizona Cardinals, Phoenix Coyotes, ASU, Phoenix Open, NASCAR)
  • Menus or List of Nearby Restaurants – an assortment of area favorites with brief description of their menu, pricing and dress code
  • Maps, brochures, and guides to local tourist spots in the city (you may be able to get this from the concierge at the hotel, or the city’s visitors bureau, or chamber of commerce)
  • Discount coupons from the concierge, or local chamber of commerce
  • Things to do with Kids (Phoenix Zoo, Wildlife World Zoo)
  • Movie theaters
  • Directions to nearest pharmacy or convenience store
  • Directions to the nearest same day dry cleaner
  • Day Trip or Weekend Trip ideas (Sedona, Flagstaff, Grand Canyon, Prescott, Payson, Tucson)

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

 

 

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May 17, 2013

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Wedding Photography Checklist.  Photo:  PhotosByMary.net

Wedding Photography Checklist. Photo: PhotosByMary.net

You have been waiting for Mr. Right for EVER, and your wedding day is FINALLY here.  When you hire your professional photographer, (PLEASE do not delegate this important duty to a friend) it is helpful to give them an idea of what you are looking for in MUST HAVE wedding photos.  Make sure you give your photographer the quantity of time they need to photograph your wedding to get you incredible memories.  After your wedding day there are NO “do overs.”

For your family and friends, assign a “round-up” person who knows the bride’s side, and another one which knows the groom’s side.  Give them your list so you don’t forget your VIPs on your wedding day.  Don’t expect your wedding planner, or your photographer to round up your familiy and friends – we don’t have any idea who these people are, or what they look like.  You will be happy you assigned someone this important task!  This is perfect for an organized person who would like to help you out, and knows most of your family and friends!

Have a detailed photography timeline so everyone knows when to arrive, and where to meet to get their flowers.  If you don’t, it is disorganized, and many spend time waiting when they didn’t have to be ready, and it is frustrating.  Nothing is more frustrating than being ready for photos, and your photos are NOT taken at that time.  Be respectful of the time of your photographer, family, and friends.

As the wedding planner, a photography timeline is something I work closely with your photographer to make sure we have who we need, and where we need them.  This is customized for each wedding with names of who is needed, and where, then e-mailed to you for approval, then distribution to the wedding party and immediate family.  As your wedding planner, your wedding party gets hair and makeup schedules customized (if your hair and makeup stylist don’t handle this).  Your entire wedding party and immediate family get an itinerary to know when and where to be somewhere, so they are “in the know.”

GETTING READY WEDDING PHOTO IDEAS

□ Bride having hair styled and makeup applied (wear something FUN)!

□ Wedding party in personalized robes, shirts, and shoes (BEFORE getting into

wedding apparel).

□ Close up photos of bride’s wedding gown details.

□ Bride’s wedding gown on a “photo worthy hanger” (get a Mrs. “last name”

hanger from Etzy.com or search, Wedding Dress Hangers).  Take this

photo FIRST so the bride may get in her gown!

□ Artsy shots of your dress, shoes, jewelry, something old, something new, something

borrowed, and something blue, sixpence for your shoe, etc.

□ Close-up shot of wedding bands

□ Bride’s bouquet, bridesmaids bouquet, and flower girl halos/baskets

□ Candid shots of the bridesmaids getting dressed.

□ MOB (Mother of Bride) zipping, lacing, or buttoning the bride’s dress.

□ MOB helping the bride with one final detail (veil, jewelry, hair accessory, etc.).

□ Full-length photo of the bride in her gown, looking at herself in a mirror, or something artsy.

□ MOB/bridesmaids reacting to the bride in her gown.

□ Bride and First Look with FOB (Father of the Bride).

□ Bride with her MOH (Maid of Honor or Matron of Honor).

□ Bride with her bridesmaids.

□ Bride with her parents and siblings.

□ Groom with groomsmen getting ready.

□ Groom with best man.

□ Groom with his groomsmen.

□ Groom with his parents and siblings.

□ Groom finishing last touches to get dressed with MOG (Mother of Groom) or

FOB (Father of Groom).

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

BEFORE THE CEREMONY PHOTO IDEAS

□ First Look Photos when the Groom sees the Bride for the first time

(traditionally only photographers are with the bride and groom at this

private moment!)

□ Bride with her mom.

□ Bride with her dad.

□ Bride with both parents.

□ Bride with her entire immediate family.

□ Groom with his mom.

□ Groom with his dad.

□ Groom with both parents.

□ Groom with his entire immediate family.

□ Bride and groom with bride’s family.

□ Bride and groom with groom’s family.

□ Bride and groom with both sets of parents.

□ Bride and groom with immediate family from both sides.

□ Bride and groom with flower girl and ring bearer.

□ Bride and groom with flower girl and “here comes the bride” sign.

□ Bride and groom with ring bearer and “happily ever after” sign.

□ Bride and groom with entire wedding party.

□ Bride and groom with entire wedding party and props (colored parasols, sunglasses, signage)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

CEREMONY PHOTO IDEAS

□ Exterior and interior shots of the site before guests arrive.

□ Details on the aisle décor and altar décor.

□ Musicians playing.

□ Honored family members being seated.

□ Grandparents entrance

□ Parents of the Groom’s entrance

□ Mother of the Bride’s entrance

□ Entrance of wedding party

□ Close-up of Groom’s expression while waiting for bride to enter.

□ Close-up of Bride and FOB (or her escort) before they walk down the aisle.

□ FOB (or escort) giving bride to groom.

□ Bride and groom at the alter or the chuppah.

□ Officiant.

□ Both sets of parents watching the ceremony.

□ Wide shot of the altar or chuppah from the guests’ point of view.

□ Wide shot of the guests, from the couple’s point of view.

□ Special moments during the ceremony (candle lighting, unity/sand/wine

ceremony, vows, and rings).

□ Close-up of the bride and groom as they recite their vows and exchange rings.

□ The KISS!

□ Close-up as the bride and groom walk down the aisle.

□ Bride and Groom and all the guests BEFORE leaving the ceremony (at the back

of the aisle looking towards the front of the ceremony.)

□ Bride showing off her ring to family and friends.

□ Bride, Groom, and witnesses signing the marriage license.

□ Bride and groom leaving the ceremony site (especially if you have special

transportation arrangements.)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

RECEPTION PHOTO IDEAS

□ Exterior and interior shots of the site before guests arrive.

□ Shots of centerpieces, table settings, favors, champagne glasses, escort cards,

place cards, lighting and menus.

□ Wedding cake

□ Hors d’oeuvres and specialty drinks

□ Bride and groom grand entrance.

□ Wedding party grand entrance.

□ Bride and groom first dance.

□ Welcome by the FOB (father of the bride) and MOB (mother of the bride).

□ Welcome by the FOG (father of the groom) and MOG (mother of the groom).

□ Toasts by Best Man and MOH (maid or matron or honor).

□ Reaction of Bride and Groom to the welcome speeches and wedding toasts.

□ Thank-you by Bride and Groom.

□ Food and Beverage photos

□ Bride and FOB dancing their Father/Daughter Dance.

□ Groom and MOB dancing their Mother/Son Dance.

□ Generational shots on bride’s side and on groom’s side.

□ Parents and grandparents dancing.

□ Band and/or DJ performing.

□ Guests signing guest book.

□ Guests getting ready to take photos in the photo booth.

□ Sunset photos of Bride and Groom.

□ Photos of Bride with her High School/College/Work friends.

□ Photos of Groom with his High School/College/Work friends.

□ Photos of Bride and Groom with Grandparents, Aunts, Uncles, Cousins, and Godparents.

□ Bride and Groom cutting and feeding each other wedding cake.

□ Bouquet toss

□ Garter removal

□ Garter toss

□ Garter put on person who caught the bouquet.

□ Exit for Bride and Groom (fireworks, sparklers, transportation, etc.)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

Copyright 2013, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

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