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P.O. Box 50622, Phoenix, Arizona 85076   (480) 921-7891

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August 11, 2017

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Christopher Diamonds, is a highly recommended jeweler.

Depending on your wedding date, you may need to adjust the timeline below.  Would recommend getting as much done as possible as soon as possible so you may relax and enjoy your engagement.

12 to 24 months

  • Select engagement ring with fiancé
  • Announce engagement
  • Schedule engagement photography
  • Plan engagement party (if having)
  • Call local newspaper for guidelines on publishing engagement pictures
  • Discuss budget with groom & families
  • Interview & hire a bridal consultant
  • Meet with ceremony officiant – check date & time availability
  • Meet with reception facilities – check date & time availability
  • Select wedding date & time – consider work schedules & holidays
  • Determine the type of wedding – formal with a seated dinner, or less formal with a buffet
  • Decide on color scheme, wedding theme, or style
  • Choose & reserve wedding & reception sites
  • Compile guest list – have fiancé do the same
  • Determine size of final guest list
  • Compile names, addresses, & phone numbers of the guest list
  • Select wedding party
  • Shop for your bridal gown & accessories
  • Choose bridesmaids’ dresses & accessories
  • Interview & hire reception/ceremony musicians, photographer, videographer, caterer, & florist (check references & the Better Business Bureau)
  • Interview & hire a premarital counselor
  • Sign up for required classes with church
    (if necessary)

6 to 12 months

  • Plan ceremony & reception music, take dance lessons
  • Register with bridal registry of your choice remember there are options for honeymoon registries & home registries too!
  • Select & order the men’s attire with fiancé
  • Discuss gown colors & styles with both mothers
  • Interview & schedule a trial run with in salon or on location hairstylist, makeup artist, and nail technician

4 to 6 months

  • Decide on new living arrangements
  • Order invitations, announcements, & personal stationery (order at least 25 extras)
  • Prepare easy-to-follow maps & directions to include with your invitations
  • Meet with caterer to confirm the menu, beverage service, & all details
  • Select a baker to create your wedding cake
  • Buy wedding rings & order engraving
  • Shop for trousseau
  • Meet with fiancé’s parents to plan & reserve rehearsal dinner site
  • Arrange accommodations for out-of-town attendants
  • Reserve a block of rooms for out-of-town guests, have several price options
  • Hire specialty company to brand and produce your out-of-town welcome bags
  • Visit florist with color swatches to finalize the selection of flowers
  • Design & print ceremony program
  • Select honeymoon destination & confirm plans with travel agent (normally fiancé handles this)
  • Order passports, if needed
  • Decide on wedding favors
  • Interview & hire a company to handle releases for ceremony or your departure (white doves, butterflies, bubbles, sparklers, or fireworks)

2 to 4 months

  • Compile list of people you would like invited to bridal shower
  • Address wedding invitations – consider a professional calligrapher
  • Reserve rental items
  • Make sure you have a Plan B for inclement weather
  • Purchase gifts for attendants & each other
  • Reserve transportation for you, fiancé, the wedding party, & parents, hire valet parking
  • Experiment with hairstyles and makeup changes
  • Purchase bride’s & attendants’ shoes – decide
    on exact color & have dyed, if necessary

1 to 2 months

  • Mail invitations six to eight weeks prior to
    wedding (check the weight of your invitation before mailing it with all of your enclosures, maps, etc., to make sure invitations are not delivered
    to guests with “postage due,” or returned for lack
    of adequate postage)
  • Confirm all details & arrangements with all contracted services
  • Pick up wedding rings, check engraving, & sizes
  • Call insurance agent to include wedding rings in policy
  • Finalize plans with photographer, & give them a list of pictures you would like to have taken
  • Arrange final fitting for gown & bridesmaids’ gowns
  • Make plans to get marriage license with fiancé
  • Schedule all final details & quantities of appointments needed with makeover professionals
  • Pamper yourself with a massage & a facial
  • Arrange bridal luncheon
  • Select reception decorations: flowers, centerpieces, rental items, lighting, & favors
  • Purchase ceremony accessories: unity candle, candle holders, tapers, ring bearer pillow, box for holding cards, sand & sand vases for unity sand ceremony, etc.
  • Purchase personal accessories: garter, guest keepsakes, and engraved toasting glasses
  • Review procedures for ceremony lineup, processional, recessional, & receiving lines
  • Purchase gifts for wedding party

2 to 4 weeks

  • Invite wedding party & guests to rehearsal dinner & confirm date, time, & location
  • Decide on seating assignments for rehearsal dinner & reception
  • Order place cards and escort cards from calligrapher
  • Confirm wedding party transportation & arrival times
  • Move belongings to new home
  • Send announcements to local paper
  • Confirm lodging for guests with hotels
  • Record gifts once received, write thank-you notes promptly
  • Make arrangements for gown cleaning & preservation.
  • Make arrangements for floral preservation
  • Call guests who have not responded to invitation
  • Select a responsible person to handle guest book & determine its location

1 to 2 weeks

  • Give final count to the reception facility, caterer, bartending service, & florist
  • Remind men to pick up their formal wear & to check the fit
  • Give musicians all final music selections
  • Give master of ceremonies all announcements to be made during evening with the time of schedule of events. Make sure for grand entrance, give the exact order of who will be walking in with whom, & pronunciation for difficult names
  • Obtain necessary forms to change names for Social Security card, charge cards, -driver’s license, car registration, insurance policies, business cards, stationery, employer records, voter registration, utility companies, wills, property titles, leases, deeds, stocks, bonds, government agencies, passports, loans, mail delivery, subscriptions, pension plans, club memberships, & bank accounts
  • Confirm rehearsal plans with ceremony officiant, ceremony location, & your attendants
  • Confirm all details with every service you have hired. Inform them of any changes
  • Make a schedule outlining the details of wedding day & give a copy to each person in wedding party at rehearsal
  • Pack for honeymoon
  • Inquire about ATMs near honeymoon site
  • Pick up wedding rings
  • Start packing things to take to rehearsal & the ceremony, including bride’s emergency kit. Have a list of contents in each box, & if you take something out, remember to account for it
  • Arrange for someone to take all gifts from the reception to your new home.

Wedding Day!

  • Eat something, since it will be a long day
  • Make sure headpiece & veil make it to your hair appointment
  • Make sure nails are done in adequate time for drying
  • Make sure you allow plenty of time for makeup to be applied
  • Start dressing at least one-half hour before you start taking pictures.
  • Remember to relax and enjoy your day!

Copyright 2017, Kim Horn, MWP™

HIRE expert, Kim Horn, MWP™ to help design, negotiate, mediate, plan, and implement your wedding details.

Kim M. Horn, MWP™

Master Wedding Planner | 1 of 75 in the World

Couples’ Choice Best Wedding Planner 2016 Wedding Wire

Scottsdale Wedding Planner | Paradise Valley Wedding Planner |

Chandler Wedding Planner | Phoenix Wedding Planner |

Sedona Wedding Planner | Destination Weddings | Weddings Worldwide

Publisher | President | ArizonaBridalSource.com

O 480.921.7891 | M 602.418.9089 | F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

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July 21, 2013

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Thank You to Family and Friends

Thank You to Family and Friends

Think of how you feel when you travel, there is no place like home, right!  As a wedding planner for over twenty-five years, learn from experience,  it IS in those little details which make a difference in taking your wedding from ordinary to extraordinary!

Remember, your out-of-town wedding guests will spend extra money on plane tickets, rental cars, gas, hotel rooms, and other extras in order to travel and celebrate your wedding with you.   It is courteous to show your guests who traveled far how you appreciate their time and effort it took for them to attend your wedding.  It need not be fancy and expensive, just choose from a variety of options and you can find simple yet special items your guests will love to receive.  Who doesn’t love a welcome bag!  Your welcome bag is a nice gesture to make them feel at home.

Before You Start, Decide on Your:

1).  Theme. Use your wedding colors, engagement photo, theme, and/or your logo/monogram from your wedding invitation or save-the-date.

2).  Quantity & Budget.   Determine the quantity of welcome bags you need based on your RSVPs.  Always recommend having RSVPs due at least 30 days prior to your wedding date.  Get a list of names with check-in dates from the hotels where you have room blocks.  Knowing how many welcome bags you need will help you decide on the quantity and quality of products you include in them.  If you have 10 bags vs. 50 bags, your budget for each bag and their contents may vary.

3).  Delivery How are you planning on delivering the welcome bags to your guests?  Find out the fee to distribute the welcome bags at the hotel.  At the time of writing this blog, many hotels are charging from $1-$3 per bag for the bags to be delivered to the room after the guest checks in.  Remember, many guests may put out their “do not disturb” signs on their doors upon arrival.  This may become a problem, especially if they do not check their message light on their hotel phone, or their hotel room voice mail, which says “you have a welcome bag we tried to deliver to you.”  Make sure you have a main contact at the hotel who will be responsible for making sure all welcome bags are distributed to the guests upon checking in, since they will be privy to the number of bags remaining, and potential delivery problems like this.  Get a list of your hotel guests at the hotels you have room blocks with, which will give you their check-in dates, so you know the earliest arrival.  Find out deadlines for when you need to have the items for the bags purchased.  How long will it take for the bags to be packed, assembled with finishing touches?  When do the bags need to be delivered to the hotel, so they are ready for the arrival of your first guests checking in?

Next, Decide on What to Include in Your Welcome Bag:

1).  What is your vessel of choice?  Whatever  your choice of vessel, make sure it is reusable and easy to carry so it doesn’t add to the luggage of your guests.  Select something which goes with your theme (see #1 above.)

2).  Do you have time to DIY or are you hiring a company to do this for you?  You may want to hire a professional company for suggestions on themes and bulk pricing.  They purchase in bulk and have contacts for prepackaged items, (since they have more clients than just you), then assemble, pack, put finishing touches on the bags, then deliver your welcome bags to your hotels.  They will have local contacts and connections to expedite your search.  You may be able to purchase everything from them in bulk, and they may show you how to “assemble one.”  Check your local Costco, Dollar Store, and local wholesale club, since they may have trial sized products or items in bulk to help you save on your cost per item.  You may want to get some items on your own, and incorporate specialty items from a professional source.

3).  Point of ContactInclude the name and cell phone number of your wedding planner or the point person who will handle logistics and answer questions for your entire weekend.

4).  Wedding Weekend ItineraryNOTE:  You may need 2  versions – one for your wedding party guests (highly suggest you sending out PRIOR to their arrival such as spa day appointments, get ready schedules for hair and makeup,  photography schedules, golf outing tee times, etc.), and another version simplified for your out-of-town guests.

Include:

  • Your wedding planner’s name and cell phone number to answer questions.
  • Timeline of the Weekend:  start times, end times, address, directions, transportation schedules (if you are including transportation for them), parking, theme of event, dress code, if food will be served, etc. of the events for the weekend.
  • Note Welcoming and Thanking Your Guests (possibly include your engagement photo) or a photo of you and your fiance saying “Welcome and Thanks!”
  • Golf Outing Details
  • Shopping Outing Details
  • Spa Outing Details
  • Directions, Details & Transportation info to and from the hotel to your:
  •      Ceremony Rehearsal
  •      Rehearsal Dinner
  •      Wedding Ceremony
  •      Cocktail Reception
  •      Dinner/Dance
  •      After Hours Party
  •      Day After Wedding Brunch
  • Fun things you may or may not know about the bride
  • Fun things you may or may not know about the groom
  • How you met
  • The proposal

5).  Snacks and Munchies.  NOTE:  Think about where your wedding is.  Is there something special about the city or is there something the city is known for?

  • Limit perishables so you aren’t stressed filling bags the week of your wedding.
  • Bottled water – customized with your names, wedding dates, and logo (use the design from your wedding invitation or your save-the-date)
  • Fall wedding – coffee, hot chocolate, something warm to drink
  • Summer wedding – Arizona iced tea, lemonade, something refreshing to drink
  • Snacks (buy in bulk from a wholesale club like Costco)
  • Chips and Salsa
  • Cookies with initials of the Bride & Groom or wedding logo from your wedding invitation
  • Candy Bars
  • Granola Bars
  • Fruit (something in not highly perishable, and in season which doesn’t have to be refrigerated)
  • Juice boxes (if they have kids)
  • Crayons & coloring book (if they have kids)
  • Something from a local specialty shop or bakery which is well known (candy, or a baked good)
  • Bottle of wine from a local vineyard
  • Bottled beers from a local brewery
  • Local magazine or newspaper
  • Custom CD with old home movies, pictures, and slideshows

6).  Souvenir or Keepsake Photos

  • Keepsake which is unique to Arizona, yet is easy to travel with.
  • If you have sports fans, schedule a tour of the arena where their favorite sport is played.
  • Hire a photobooth or a photographer to take photos of your guests with their spouse, significant other, or at event as a souvenir or keepsake photo.  Use a magnet frame (easy to carry and no glass to break) with your names and wedding date.

7).  Travel Sized Personal Items

  • Sunscreen
  • Breath Mints
  • Aspirin
  • Gum

8).  Hotel How Tos

  • How to Get Free Internet
  • Prices of Parking for Valet/Self Park/Special Rates for Overnight (no one likes to get an enormous parking charge on their hotel bill since they didn’t ask pricing options before parking)!
  • Restaurant hours
  • Room Service hours

9).  Local Attractions/Things to Do

  • Sporting events (Phoenix Suns, Arizona Diamondbacks, Arizona Cardinals, Phoenix Coyotes, ASU, Phoenix Open, NASCAR)
  • Menus or List of Nearby Restaurants – an assortment of area favorites with brief description of their menu, pricing and dress code
  • Maps, brochures, and guides to local tourist spots in the city (you may be able to get this from the concierge at the hotel, or the city’s visitors bureau, or chamber of commerce)
  • Discount coupons from the concierge, or local chamber of commerce
  • Things to do with Kids (Phoenix Zoo, Wildlife World Zoo)
  • Movie theaters
  • Directions to nearest pharmacy or convenience store
  • Directions to the nearest same day dry cleaner
  • Day Trip or Weekend Trip ideas (Sedona, Flagstaff, Grand Canyon, Prescott, Payson, Tucson)

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

 

 

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