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August 11, 2017

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Christopher Diamonds, is a highly recommended jeweler.

Depending on your wedding date, you may need to adjust the timeline below.  Would recommend getting as much done as possible as soon as possible so you may relax and enjoy your engagement.

12 to 24 months

  • Select engagement ring with fiancé
  • Announce engagement
  • Schedule engagement photography
  • Plan engagement party (if having)
  • Call local newspaper for guidelines on publishing engagement pictures
  • Discuss budget with groom & families
  • Interview & hire a bridal consultant
  • Meet with ceremony officiant – check date & time availability
  • Meet with reception facilities – check date & time availability
  • Select wedding date & time – consider work schedules & holidays
  • Determine the type of wedding – formal with a seated dinner, or less formal with a buffet
  • Decide on color scheme, wedding theme, or style
  • Choose & reserve wedding & reception sites
  • Compile guest list – have fiancé do the same
  • Determine size of final guest list
  • Compile names, addresses, & phone numbers of the guest list
  • Select wedding party
  • Shop for your bridal gown & accessories
  • Choose bridesmaids’ dresses & accessories
  • Interview & hire reception/ceremony musicians, photographer, videographer, caterer, & florist (check references & the Better Business Bureau)
  • Interview & hire a premarital counselor
  • Sign up for required classes with church
    (if necessary)

6 to 12 months

  • Plan ceremony & reception music, take dance lessons
  • Register with bridal registry of your choice remember there are options for honeymoon registries & home registries too!
  • Select & order the men’s attire with fiancé
  • Discuss gown colors & styles with both mothers
  • Interview & schedule a trial run with in salon or on location hairstylist, makeup artist, and nail technician

4 to 6 months

  • Decide on new living arrangements
  • Order invitations, announcements, & personal stationery (order at least 25 extras)
  • Prepare easy-to-follow maps & directions to include with your invitations
  • Meet with caterer to confirm the menu, beverage service, & all details
  • Select a baker to create your wedding cake
  • Buy wedding rings & order engraving
  • Shop for trousseau
  • Meet with fiancé’s parents to plan & reserve rehearsal dinner site
  • Arrange accommodations for out-of-town attendants
  • Reserve a block of rooms for out-of-town guests, have several price options
  • Hire specialty company to brand and produce your out-of-town welcome bags
  • Visit florist with color swatches to finalize the selection of flowers
  • Design & print ceremony program
  • Select honeymoon destination & confirm plans with travel agent (normally fiancé handles this)
  • Order passports, if needed
  • Decide on wedding favors
  • Interview & hire a company to handle releases for ceremony or your departure (white doves, butterflies, bubbles, sparklers, or fireworks)

2 to 4 months

  • Compile list of people you would like invited to bridal shower
  • Address wedding invitations – consider a professional calligrapher
  • Reserve rental items
  • Make sure you have a Plan B for inclement weather
  • Purchase gifts for attendants & each other
  • Reserve transportation for you, fiancé, the wedding party, & parents, hire valet parking
  • Experiment with hairstyles and makeup changes
  • Purchase bride’s & attendants’ shoes – decide
    on exact color & have dyed, if necessary

1 to 2 months

  • Mail invitations six to eight weeks prior to
    wedding (check the weight of your invitation before mailing it with all of your enclosures, maps, etc., to make sure invitations are not delivered
    to guests with “postage due,” or returned for lack
    of adequate postage)
  • Confirm all details & arrangements with all contracted services
  • Pick up wedding rings, check engraving, & sizes
  • Call insurance agent to include wedding rings in policy
  • Finalize plans with photographer, & give them a list of pictures you would like to have taken
  • Arrange final fitting for gown & bridesmaids’ gowns
  • Make plans to get marriage license with fiancé
  • Schedule all final details & quantities of appointments needed with makeover professionals
  • Pamper yourself with a massage & a facial
  • Arrange bridal luncheon
  • Select reception decorations: flowers, centerpieces, rental items, lighting, & favors
  • Purchase ceremony accessories: unity candle, candle holders, tapers, ring bearer pillow, box for holding cards, sand & sand vases for unity sand ceremony, etc.
  • Purchase personal accessories: garter, guest keepsakes, and engraved toasting glasses
  • Review procedures for ceremony lineup, processional, recessional, & receiving lines
  • Purchase gifts for wedding party

2 to 4 weeks

  • Invite wedding party & guests to rehearsal dinner & confirm date, time, & location
  • Decide on seating assignments for rehearsal dinner & reception
  • Order place cards and escort cards from calligrapher
  • Confirm wedding party transportation & arrival times
  • Move belongings to new home
  • Send announcements to local paper
  • Confirm lodging for guests with hotels
  • Record gifts once received, write thank-you notes promptly
  • Make arrangements for gown cleaning & preservation.
  • Make arrangements for floral preservation
  • Call guests who have not responded to invitation
  • Select a responsible person to handle guest book & determine its location

1 to 2 weeks

  • Give final count to the reception facility, caterer, bartending service, & florist
  • Remind men to pick up their formal wear & to check the fit
  • Give musicians all final music selections
  • Give master of ceremonies all announcements to be made during evening with the time of schedule of events. Make sure for grand entrance, give the exact order of who will be walking in with whom, & pronunciation for difficult names
  • Obtain necessary forms to change names for Social Security card, charge cards, -driver’s license, car registration, insurance policies, business cards, stationery, employer records, voter registration, utility companies, wills, property titles, leases, deeds, stocks, bonds, government agencies, passports, loans, mail delivery, subscriptions, pension plans, club memberships, & bank accounts
  • Confirm rehearsal plans with ceremony officiant, ceremony location, & your attendants
  • Confirm all details with every service you have hired. Inform them of any changes
  • Make a schedule outlining the details of wedding day & give a copy to each person in wedding party at rehearsal
  • Pack for honeymoon
  • Inquire about ATMs near honeymoon site
  • Pick up wedding rings
  • Start packing things to take to rehearsal & the ceremony, including bride’s emergency kit. Have a list of contents in each box, & if you take something out, remember to account for it
  • Arrange for someone to take all gifts from the reception to your new home.

Wedding Day!

  • Eat something, since it will be a long day
  • Make sure headpiece & veil make it to your hair appointment
  • Make sure nails are done in adequate time for drying
  • Make sure you allow plenty of time for makeup to be applied
  • Start dressing at least one-half hour before you start taking pictures.
  • Remember to relax and enjoy your day!

Copyright 2017, Kim Horn, MWP™

HIRE expert, Kim Horn, MWP™ to help design, negotiate, mediate, plan, and implement your wedding details.

Kim M. Horn, MWP™

Master Wedding Planner | 1 of 75 in the World

Couples’ Choice Best Wedding Planner 2016 Wedding Wire

Scottsdale Wedding Planner | Paradise Valley Wedding Planner |

Chandler Wedding Planner | Phoenix Wedding Planner |

Sedona Wedding Planner | Destination Weddings | Weddings Worldwide

Publisher | President | ArizonaBridalSource.com

O 480.921.7891 | M 602.418.9089 | F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

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May 25, 2014

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SaintMarysBasilica.org - oldest Catholic Church in Phoenix

SaintMarysBasilica.org – oldest Catholic Church in Phoenix

Do you have a gap between your wedding ceremony and reception?  If you do, it is normally due to the wedding ceremony start time at your church of choice, and may be up to two or three hours.  If not, PLEASE read this e-mail below, which my change your mind, and please put yourself in the position of the writer (the guest).  Always try to have my brides, grooms and parents of the couple to understand this.  Being a role model to many, always try to live by the golden rule, especially when all of your family and friends are affected.

Received this email:

Q:  “Know you know everything wedding, and thought I would e-mail you before questioning the bride.  Just received her wedding invitation in the mail, and there is a 5.5 hour gap between their ceremony and reception. Is this typical?  Excited to be invited, and don’t want to seem ungrateful, yet need your expert on how to RSVP. From our house, the ceremony is a 30 minute drive, and the reception is a 45 minute drive, which makes going back and forth difficult. My husband and I discussed attending the reception and skipping the ceremony, but don’t want to be rude. Just looking for what’s “normal” here.  There are no planned activities for the guests and family members, just for their wedding party since they are having all their photos and activities between the ceremony and the reception.  Feeling bad for guests which have a longer commute than we do.  What do you suggest?

This is our proposed timeline if we went to both:

11:30 am – drive to ceremony
12 pm – ceremony starts
12:50 pm- ceremony ends
Arrive back home around 1:20 pm
Then nothing for 4.5 hours.
5:45 pm – drive to reception
6:30 pm – cocktail hour starts
7:30 pm – the bridal party is introduced
8 pm – dinner and dancing

A:  With the start time of the ceremony, assuming the bride and her wedding party will be having their hair and make-up appointments prior to the start of the wedding.  In order for them to get some sleep, the bride has opted to have their photos after their ceremony instead of prior to their wedding ceremony.  Knowing sunset and sunrise are the two best times for outdoor lighting, you may want to check with the bride/groom to see where their photos will take place.

Depending on who you know best, you may want to reach out to the bride (appears you know her best, right?) and see if she is having many out-of-town-guests.  If so, many of the guests are in a worse situation than you are!

You may want to ask, if there is a hotel lounge or café near the reception site, or if they are planning a designated area for people to gather versus losing many of their guests.  No one likes being “all dressed up with nowhere to go!”

Copyright 2014, Kim Horn, MBC™

Hire expert, Kim Horn, MBC™ to help design, negotiate, mediate, plan, and implement your wedding details. 

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 75 in the World

Scottsdale Wedding Planner | ParadiseValley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

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November 22, 2013

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n Pantone Fashion Color Report Spring 2014

Pantone Fashion Color Report Spring 2014

Mazelmoments.com - Pantone's Top 10 Colors for Spring 2014 for Women

Mazelmoments.com – Pantone’s Top 10 Colors for Spring 2014 for Women

flooks.net - 2014 Spring Top 10 Women's Color Report

flooks.net – 2014 Spring Top 10 Women’s Color Report

Pairings of these top ten colors are on both ends of the color palette.  On one end you have calm, romantic pastels, on the other spectrum you have bold, vibrant colors with couture confidence.

 

  • PANTONE 15-3920 Placid Blue
  • PANTONE 16-3823 Violet Tulip
  • PANTONE 15-6114 Hemlock
  • PANTONE 16-0000 Paloma
  • PANTONE 15-1225 Sand
  • PANTONE 14-0852 Freesia
  • PANTONE 18-1651 Cayenne
  • PANTONE 17-1360 Celosia Orange
  • PANTONE 18-3224 Radiant Orchid
  • PANTONE 18-3949 Dazzling Blue

 

Copyright 2013, Kim Horn, MBC™

 

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

 

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – May 2012

ABC 2010 Conference Chair worked with David Tutera

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.comn’s Color Report

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Pantone 18-394 Dazzling Blue

Pantone 18-394 Dazzling Blue

 PANTONE 2014 Dazzling Blue 18-394

PANTONE 2014 Dazzling Blue 18-394

Placid Blue Pantone 2014

Placid Blue Pantone 2014

The Spring 2014 Pantone® Fashion Color Report features two gorgeous blues to help you include your something blue for your wedding.

Pantone 15-3920 – Placid Blue is sky blue

Pantone 18-394 – Dazzling Blue is an opposite to Placid Blue

You may have as much or as little blue accent as you wish for your day.  May be a feature of your color palette, or an accent color.  Remember one difficult situation when you choose blue as your color palette is every blue has a different mix of color, and if you are contemplating this for  your apparel, make sure every item is purchased at the same time from the same dye lot.

Copyright 2013, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

 

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – May 2012

ABC 2010 Conference Chair worked with David Tutera

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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September 12, 2013

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Bridesmaid Proposal Ideas

Bridesmaid Proposal Ideas

You’re engaged, you’ve set your wedding date, and now you need to “pop the question,” to your posse of ladies!  These ladies will be your glue to hold you together for your wedding!  Whether they live near or far, here are a few creative ideas for your proposal.

Brand your style and personality of your wedding into the idea, and allow it be a moment they won’t forget.  Think of one thing (besides you) all of your ladies have in common.  Do they have a favorite restaurant, club, wine, ice cream, cookie, cupcake, candle, or store?  Scheduling a time, day and location to get everyone together at the same time may be difficult too.  Recommend asking your MOH first.  If everyone is local, select and implement your setting and put your plan into action based on what assets your location offers (video screen, specialty desserts, customized menu cards, etc.).  For out-of-town ladies, skype them so they are still included in the moment.  If getting everyone together is impossible, make a video and send them the video link.

Design (or have someone design for you) a personalized card, photo frame, sign (on a chalkboard or layered/decorated card stock), cupcake, cookie, cake, or bottle of wine with, “I have my man, now I need my ladies.  Please say YES since I won’t walk down the aisle without you by my side!  Alexa, will you be my maid of honor?  Karla, will you be my bridesmaid?”

Some of your BFFs may be “keepers” while others may prefer something edible or an item they may “use/reuse.” A few suggested items:

-If they like wine, there are rings on top of a wine stopper.

-Decorate a photo frame “popping” the question on the frame with all of you in the photo together.

-Have cookies shaped in a dress with the color of icing being your wedding colors.

-Design cupcakes with writing on the top in your wedding colors.

-Use photos from a trip, or other great moments.

-Girls weekend out – incorporate “popping the question.”

Discuss it with your fiancé, since he may want to make a proposal to his men on the same day or night – you may want to all get together after to celebrate the YES!

© 2013 Kim Horn, MBC™

Master Bridal Consultant (1 of 61 in the World)

ArizonaBridalSource.com

O 480.921.7891

M 602.418.9089

E info@ArizonaBridalSource.com

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August 25, 2013

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Wedding Tipping Guidelines from Phoenix Wedding PlannerKim Horn, MBC

Wedding Tipping Guidelines from Phoenix Wedding Planner Kim Horn, MBC

Your RSVPs are in (finally), and you’re three weeks from your wedding day!  As your wedding planner, this is the time to have all your details wrapped up.  Relax and enjoy quality time with your family and friends prior to your wedding day!

One of the questions I get asked as things wind down is, “Who and how much should I tip?”  With all the details, many seem to overlook the important task (and etiquette) of tipping.

Below is my go-to guide on tipping, so you show your wedding vendors, who put your wedding together, your appreciation for making your wedding day amazing.  Tipping isn’t required, unless a service charge is spelled out in your contract.  Tipping is a voluntary and customary expression of appreciation for exceptional service.

The golden rule is to check your vendor list to make sure you don’t forget someone.

Tipping Guidelines

1). Use the guidelines below, and write a check or place cash into an envelope with their name on the outside of the envelope.  Always carry additional cash and bring your check book for possibility of overtime charges or other incidentals.

2). Personalize a thank-you note to the vendors with a few details on how they helped you throughout the planning process.

3). Give your wedding planner all the envelopes at your wedding rehearsal.  The wedding planner will discreetly pass out your envelopes to your vendors.

VENDOR SUGGESTED TIP PROTOCOL HELPFUL HINT
BAND/DJ Musicians $20-$50 each; Band leader $100-$250; DJ $50 – $200 Optional, yet majority do tip. Need # of Band Members
BARTENDER $20-$25 per bartender Expected, check contract. Need # of Bartenders and if they are assigned exclusive to your wedding.
BELLMAN $10 – $20 each Expected, check contract. Moving your gifts.
CATERING MANAGER $200 – $500 Optional, yet majority do tip.
CHEF $150 – $200 Optional, yet majority do tip, especially if designed a special menu for you.
FLORISTS Depends on contract. Optional, depends on if they already charge you for delivery, setup, strike, and moving sets.
GIFT BAG DELIVERY Avg. of $2 – $3 per bag for bellman to deliver to room. Expected, check contract. Names on bags help bellman identify bag(s) per room or guest.
HAIRSTYLIST/MAKEUP ARTIST/NAIL TECH 15%-20% of total bill Expected Let your wedding party know you are handling the tip so they aren’t tipped twice.
HEAD CAPTAIN or BANQUET CAPTAIN $1 – $5 per guest Expected, check your contract to see service charge fee, then find out how much of service charge goes to staff vs. catering company or resort vs. staff. Try to get multiple events with the same captain.
OFFICIANT If member of church, donate $500+ to church,; Non-denominational $50-$100 depending on fee they charge. Expected
PHOTOGRAPHER $50-$200 each Optional
SERVING STAFF 15%-25% (Normally in Contract, yet Servers don’t receive all of this) Optional, based on contract. Need # of servers, and see if Head Capt. Could dispurse.
TRANSPORTATION 15% – 20% (Normally % is stated in contract) Expected, yet check contract to make sure it isn’t already included in fee. Find out qty.  and names of drivers.
VALET $1-$2 per car Expected, yet check contract. Let your guests know if you are tipping so they aren’t tipped twice.
VIDEOGRAPHER $50-$200 each Optional Need # of manned cameras.
WEDDING PLANNER $200 – $500, depends on how much $, time, and stress they saved you Optional, yet majority do tip. Will your lead wedding planner be at your wedding or an assistant?

 

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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August 2, 2013

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Thanks to JanDekkerDesigns.com for the gorgeous photo!  Few vendors ROCK my world like Jan, plus her b’day is one day before mine, go figure, right!

http://www.JanDekkerDesigns.com

http://www.JanDekkerDesigns.com

You found the man/woman of your dreams, your soul mate, right, congrats!  You said “YES”, you’re engaged, and since many items do come in “threes,” or “multiples of threes,”– such as graduating from college, moving into a new home, switching jobs, finding a new job, buying a new car, and then you just added the “wedding to do list” which is a mile long, you are BUSY!  You thought finding time to do things was tough before, well, it doesn’t get any better!

As an experienced wedding planner, at the end of the day, in my opinion (which you will hear TONS of opinions), this is truly what matters…having an incredible wedding of your dreams is important, yet more important is the quality of the rest of your life together as husband and wife.

Your wedding may be the first “party” you have thrown with all of your family and friends in attendance.  To make it more stressful, it is not only your family and friends, you have added the family and friends of your fiancé too (many you may not have met yet)!

The golden rule is important.  You have heard of bridezilla, groomzilla, and momzilla, so please don’t let the stress of planning your wedding turn you, or someone you love into one!  Reach out to those in your close circle of family and friends in a kind way.  You may disagree, tempers may flare, yet pick your battles, since relationships and friendships may end over minor issues which may have been solved easily and quickly.

Here are a few MUST DO tips before you walk down the aisle and say “I do.”

1).  Happily ever after happens in fairy tales.  Pre-wedding anxiety is normal.  Confront your fears, stress, or concerns about your marriage head on.  Be open with your fiance and your inner circle of family and friends.

2).  Plan a date night with your fiance.  Have a date night with your fiancé where you talk about what he wants to talk about, and don’t bring up “the wedding.”  Make it at a location on “neutral grounds,” where you both are comfortable and get back to “normal” before the stresses of planning the wedding.

3).  Discuss a prenup, checking accounts, credit cards, savings, and joining finances.  If you haven’t already discussed this, it is important.  You may want accounts to stay at “your bank,” while he wants accounts to stay at “his bank”.   Once checks and bills start coming in, you don’t want confusion about whose account they should go into or out of.  Are you going to stay with “your” bank, switch to “his” bank, or go to a different bank altogether?  Finances are normally one of the top items of disagreements in relationships.

4).  Discuss plans to have children or not have children.  Many breakdowns in marriages occur when someone “thought” or “assumed” their spouse wanted and expected something, then when they brought it up, said they were “blind sided” and didn’t see “that” coming.  If you are planning to have children, when, and how many?  If you are not planning on having children, best to talk about it now.  If you do have children, how are you going to raise them if you are Catholic and he is Jewish?

5).  Plan “me” time.  Schedule something which helps you relax, and something you like to do for you.  May be working out, hiking, playing sports, purging your closet, something for you!

6).  Bond and have heart-to-heart moments with your family and BFFs.  Once you are married you will have less free time with your parents and friends.  Plan something you have always wanted to do with them, yet haven’t done “yet” together, something on your/their “bucket” list.

7).  Talk about “When we’re married…”  Here is a way to get the creative minds thinking (LOVE using this in your wedding ceremony wording too):  You have known each other for ____ years, through the first glance of acquaintance to this moment of commitment.  At some moment you decided to marry.  From that moment of yes, until this moment of Yes (your wedding vows), indeed, you have been making promises and agreements in an informal way.  All those conversations that were held riding in a car or over a meal or on long walks – all those sentences that began with “When we’re married” and continued with “I will, and you will, and we will,” – those late night talks that included “someday” and “somehow” and “maybe” – and all those promises that are unspoken matters of the heart.  All these common things, and more, are the real process of a wedding.

8).  You can’t change someone else.  This is one of the most valuable lessons I will ever share with you.  So many clients say “after the wedding, this isn’t happening…”and feel they have a magical way of changing their spouse.  When your vows say, “for better, for worse,” that is truly what to expect.  You love your fiancé for multiple reasons, and will be spending the rest of your lives together.  Marriage is a two way street, and communication and compromise are crucial to the success of your marriage.

9).  If you don’t like something, work at making a change in yourself to change the way you accept or don’t accept “it” in your life.  The definition of insanity by Albert Einstein is “Doing the same thing over and over again and expecting a different results.”

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

 

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August 1, 2013

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http://TheWrightHouse.com

http://TheWrightHouse.com

Plan ahead, and consider the logistics of your get ready location.  Plan ahead for your get ready room and get ready photography.  You may want to get ready at your parents’ home, a hotel room, or a wedding venue’s bridal suite.  The Wright House (photo to the left) has a gorgeous get ready room fully equipped with natural lighting, space, seating, and an adjoining bathroom.  Weigh the pros and cons of each location.  You will need to factor in time for transportation to get everyone to your ceremony site (unless it is at the same property).   If you are having your ceremony and reception at a hotel, most hotels will provide a get ready room in your agreement, yet may not be able to get you an early check-in (depending on occupancy levels).  You will be less stressed if you pay extra to check into your room the night before your wedding, so everything is easier for your wedding day.

Lighting, timing, space, and minimal clutter is important.  Your “get ready” photos will be taken in your get ready room.  Discuss with your photographer natural lighting and start times so you know to be ready to start photos.  Work with your photographer on lighting since they will LOVE lots of natural lighting with large windows vs. being in a dim light room with no or minimal windows, or florescent lighting.  If you are getting ready in a hotel room, ask your hotel representative if there is an upgrade price (less the room you get included in your plan) so you may pay for a more picturesque room for get ready photos with large windows.  Think about the number of people you will be having in your room too.  Space is important, and think about how many you don’t want clutter of everyone’s bags in the photos.

Focus on a realistic plans for photography, hair and makeup schedules.  Your wedding planner will need to back out additional time for hair and makeup schedules.  Most people will need to be finished with hair and makeup when the photographer starts with the bride getting into her gown.  Most will not want to have photos without their hair done, or without their makeup finished.  Depending on how many faces you have for makeup (average 45 min. per face, and 1 hr. for the bride) and how many heads you have for your hairstylists (average 45 min. – 1 hr. per head, then 1 -1.5 hours for bride), plan on starting early and having touch-ups as needed.

Here are items to consider for your get ready room:

–         Breakfast ordered (dietary restrictions), and scheduled to be delivered to your room for you, your wedding party, MOB (mother of the bride), and MOG (mother of the groom).

–         Lunch ordered (dietary restrictions), and scheduled to be delivered to your room for you, your wedding party, MOB, and MOG.

–         Straws for drinking to not mess up make-up

–         Adequate bathrooms for everyone to shower and go to the restroom too

–         Mirrors (so not everyone crowds the bathroom)

–         Music downloaded on your iPod to play your favorites

–         Fans to circulate air

–         Steamer for wrinkle free dresses

–         Hanger for your dress which is photo worthy for your “gown photo on a hanger”

–         Bar stools for makeup artist (unless they bring their own)

–         Lighting for makeup

–         Power strips for hair dryers, flat irons, curling irons, rollers, etc.

–         Charger for your phone

–         Signs for fun wedding party photos “Just wait until you see her!”

–         If you are at a hotel, find out how many other weddings and/or brides will be on site at the same time.  Find out what locations are the hotels favorite photography locations, when they will be in shade, and when they will be available for photography for you.

–         Chairs and props to help with group photos

–         Wedding party gifts wrapped and packed for opening for great photos

–         (If at a hotel) Bell man scheduled to pickup the bridesmaids bags so housekeeping may clean room

–         Housekeeping requested to clean the room after you leave for your ceremony

–         Arrange for amenities for late night after your wedding – drinks, munchies, turn down of your bed.

–         Arrange for breakfast in bed for the day after your wedding with you and your fiance’s favorites!

 

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

 

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

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July 29, 2013

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TheWrightHouse.com

TheWrightHouse.com

Phoenix, Arizona, known as the Valley of the Sun, has some of the best weather in the United States year round!  The daily high temperatures from October to April generally remain in the ideal range of 65°F to 85°F.  Phoenix normally has 296 days of sunshine a year.    In the summer, when the weather is hotter, because we have low humidity,  since it is a “dry heat,” even at 100°F, it doesn’t feel as hot since other parts of the country with higher humidity.

Phoenix Average Monthly Temperatures

Month Average High Average Low
January                67

46

February

71

49

March

77

54

April

85

60

May

95

69

June

104

78

July

106

83

August

104

83

September

100

77

October

89

65

November

76

53

December

66

45

Few settings are as gorgeous as the views in Arizona of Camelback Mountain, South Mountain, Desert Botanical Gardens, Sedona, the Grand Canyon, plus there are many more!

The Wright House (gorgeous photo above, right) has both indoor and outdoor capability with an English Garden or a Country French Inn, call 480.833.0902 today to schedule a tour!  Check them out at http://www.TheWrightHouse.com

Here are some tips when planning your outdoor wedding in Phoenix, Scottsdale, Paradise Valley, Chandler, Ahwatukee, Tempe, Gilbert, Fountain Hills, Surprise, Glendale, Avondale, or other cities in Arizona.

Create shade.  Sometimes sunny days in Phoenix may be too much of a good thing.  Provide shade for guests who prefer to stay out of the sun.  You may get umbrellas from your venue included, otherwise you may rent some.  Keep in mind the umbrellas may block views of some of your guests.  You may want to opt for a canopy to cover the top with elevation for everyone instead.  Renting a tent would give you coverage on all sides vs. just the top.  Your photographer will need shade for your wedding photography too.

Hydrate, hydrate, and hydrate!  Make sure you, your wedding party, and guests stay hydrated, especially if the weather is warm.  Have your caterer set up a water station with filtered water, ice, and a fruit garnish which would match the color or theme of your wedding (lemons for yellow, orange for tangerine, strawberries for red, etc.).

Have a Plan B which is as good as your Plan A.  When you choose your outdoor venue, make sure you have a Plan B for inclement weather which is functional.  Make sure your Plan B option is in writing in your agreement, since when the weather changes, all the events at your outdoor venue of choice will be looking for Plan B.  Your wedding planner and wedding venue can get up-to-the-minute weather reports and forecasts via apps like those offered at weather.com.  Make sure you know if you have a right to make a decision on Plan B, (some properties make the decision for you).  Have in writing in your agreement when you must make the FINAL decision before incurring extra setup costs.

Rent a Tent.  If your Plan B is the same space, regardless of inclement weather, would recommend reserving a tent.  These may be used year round, and allow for heating and air-conditioning units to be mounted on the outside.  This will cover you, your friends, and your family, and will be a wise investment.  Make sure you put a deposit down and order the tent, since you will need a tent permit.  Make sure you have a heating/air-conditioning technician on hand several hours before your wedding is scheduled to start.  If it is too hot, your flowers will not handle this well.  If it is too cold, the musicians when setting up will not be able to tune.

Determine what type of permits you need.  You may need city permits (depending on your location) for tents, noise ordinances, parking, fire marshall inspections, and more.

Be Courteous of Your Neighbors.  If you are having a home wedding, your neighbors may or may not be your BFF.  They may be planning to host an event the same night as yours.  Let them know about your festivities, and it may be easier to invite them to attend.  Make sure no one is mowing their lawn during your ceremony.  You don’t want someone cutting tile for their remodel during your ceremony either.  Be aware of when there is trash and recycling pickup so you don’t hear garbage trucks clanking.  You may want to hire valet parking, or hire a shuttle/bus for round-trip transportation for your guests to park at a local church or school (with permission from the location).

Determine your Insurance Options.  Make sure you take out special event insurance for the time the vendors and your guests will be on your property (if you are having a home wedding).  Check with your homeowner’s insurance to see what they will cover, and you may need to get a recommendation from someone who writes Special Event Insurance to get you the coverage you need.

What is inclement weather?  Typically “inclement weather” means the weather is going to do, or has done something bad, such as excessive rain, wind, or temperatures.   Try to get a definition of “inclement weather” from your venue so you have a common terminology.  Try to get their definition in writing in your agreement.  As an expert wedding planner, my definition of inclement weather would be:

a).  temperatures lower than ____

b).  temperatures higher than ____

c).  wind higher than _____

d).  rain estimated at %_____

Why do I need a tent early, instead of waiting until right before the wedding?  The ground at your wedding may not be level, and you want to make sure your centerpieces and chairs aren’t tipping over.  Had an October bride many years ago who I recommended to rent a tent for her Plan B, (she was having a home wedding at her parent’s home, which was the size of a mansion, with tennis courts, basketball courts, and guest houses).  The only flat location for the size of tent she required for her guest count was on their tennis courts.  The bride did NOT want the tent, saying she didn’t want her dinner/dance on a tennis court.  Told the bride if it rains on the day of your wedding, no one will care about the tennis courts, they will be happy to be dry!  The bride cancelled the tent rental 1 month out, and didn’t tell me.  The rental company called me immediately, and I told them to NOT cancel it, and to hold the tent under my account.  10 days before the wedding I emailed the weather forecast to the bride.  The bride called me in tears, letting me know she made a huge mistake, and she didn’t know what to do.  She thanked me for the weather update (which said RAIN), and confessed to me she had cancelled the tent.  Once she received my email on the weather forecast, she had called every rental company and no one has a tent!  Listened to her story, and then told her I wasn’t worried at all.  She frantically screamed, “How can you not be worried, my wedding is going to be a disaster.”  Then I told her about the rental company calling me, and I already knew about she DID have her tent!  Another reason why an experienced wedding planner is worth every penny!

Keep your wedding at an acceptable temperature.  With heating and cooling in a tent, you will be able to maintain an acceptable temperature.  You may also want to get a mist system, or fans.  For your outdoor wedding ceremony, you may want to have the servers hand out chilled, scented towels during the event.   Another idea for your wedding ceremony is to have your ceremony program double as a fan for each guest.

Do you need to rent power and lighting?  What time is sunset on the day of your wedding?  When and where do you need additional lighting (parking, restrooms, bar, dance floor, guest tables, just to name a few locations)?  How much power do you need for lighting?  You will want to make sure your vendors have the power they need to perform/provide their service/product.  Ask your wedding planner and caterer to get a complete list for your type of event for power needs.  Make sure you have enough power, or order generators.  Make sure your guests have lighting (since they may not be familiar with the area) to get comfortably from one place to another at your wedding.  You will want the DJ and band to make sure they can read their song list.  You will want lighting at the table so your guests will see what they are eating.

Insects may be an uninvited guest to your wedding.  Mosquitoes, ants, bees, and flies are a part of nature, yet you don’t need them to be part of your outdoor wedding.  You may want to use decorative citronella tiki torches or candles (normally available at Lowes.com) to discourage insects.

How many Bathrooms are there, and Are they Clean?  Nothing ruins an event worse than a not enough bathrooms, or the bathrooms you have being dirty, or out of toilet paper.  If your venue has restrooms, great, yet if they don’t have something in close proximity, you may want to rent a posh bathroom for your guests.  Check with local rental companies like ClassicPartyRentals.com for options on flushing toilets, running faucets, soap dispensers, built-in trash receptacles, and indoor/outdoor carpeting.

Sprinklers need to be shut off during setup, during the event, and during strike (take down of your event).  Imagine the heels of your shoes sinking in the grass, since someone forgot to shut off the sprinklers, and “just watered” the grass.  Make sure the sprinklers are shut off so the lawn is not damp from the start of setup through the end of strike (take down of your event).  Discuss this with your wedding planner and your wedding venue.

Sunset times and positioning of the sun’s angle.  For an outdoor wedding ceremony, the last thing you want is the sun in the eyes of your guests.  Position chairs and the front of your ceremony to be in a functional direction.

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

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July 21, 2013

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Thank You to Family and Friends

Thank You to Family and Friends

Think of how you feel when you travel, there is no place like home, right!  As a wedding planner for over twenty-five years, learn from experience,  it IS in those little details which make a difference in taking your wedding from ordinary to extraordinary!

Remember, your out-of-town wedding guests will spend extra money on plane tickets, rental cars, gas, hotel rooms, and other extras in order to travel and celebrate your wedding with you.   It is courteous to show your guests who traveled far how you appreciate their time and effort it took for them to attend your wedding.  It need not be fancy and expensive, just choose from a variety of options and you can find simple yet special items your guests will love to receive.  Who doesn’t love a welcome bag!  Your welcome bag is a nice gesture to make them feel at home.

Before You Start, Decide on Your:

1).  Theme. Use your wedding colors, engagement photo, theme, and/or your logo/monogram from your wedding invitation or save-the-date.

2).  Quantity & Budget.   Determine the quantity of welcome bags you need based on your RSVPs.  Always recommend having RSVPs due at least 30 days prior to your wedding date.  Get a list of names with check-in dates from the hotels where you have room blocks.  Knowing how many welcome bags you need will help you decide on the quantity and quality of products you include in them.  If you have 10 bags vs. 50 bags, your budget for each bag and their contents may vary.

3).  Delivery How are you planning on delivering the welcome bags to your guests?  Find out the fee to distribute the welcome bags at the hotel.  At the time of writing this blog, many hotels are charging from $1-$3 per bag for the bags to be delivered to the room after the guest checks in.  Remember, many guests may put out their “do not disturb” signs on their doors upon arrival.  This may become a problem, especially if they do not check their message light on their hotel phone, or their hotel room voice mail, which says “you have a welcome bag we tried to deliver to you.”  Make sure you have a main contact at the hotel who will be responsible for making sure all welcome bags are distributed to the guests upon checking in, since they will be privy to the number of bags remaining, and potential delivery problems like this.  Get a list of your hotel guests at the hotels you have room blocks with, which will give you their check-in dates, so you know the earliest arrival.  Find out deadlines for when you need to have the items for the bags purchased.  How long will it take for the bags to be packed, assembled with finishing touches?  When do the bags need to be delivered to the hotel, so they are ready for the arrival of your first guests checking in?

Next, Decide on What to Include in Your Welcome Bag:

1).  What is your vessel of choice?  Whatever  your choice of vessel, make sure it is reusable and easy to carry so it doesn’t add to the luggage of your guests.  Select something which goes with your theme (see #1 above.)

2).  Do you have time to DIY or are you hiring a company to do this for you?  You may want to hire a professional company for suggestions on themes and bulk pricing.  They purchase in bulk and have contacts for prepackaged items, (since they have more clients than just you), then assemble, pack, put finishing touches on the bags, then deliver your welcome bags to your hotels.  They will have local contacts and connections to expedite your search.  You may be able to purchase everything from them in bulk, and they may show you how to “assemble one.”  Check your local Costco, Dollar Store, and local wholesale club, since they may have trial sized products or items in bulk to help you save on your cost per item.  You may want to get some items on your own, and incorporate specialty items from a professional source.

3).  Point of ContactInclude the name and cell phone number of your wedding planner or the point person who will handle logistics and answer questions for your entire weekend.

4).  Wedding Weekend ItineraryNOTE:  You may need 2  versions – one for your wedding party guests (highly suggest you sending out PRIOR to their arrival such as spa day appointments, get ready schedules for hair and makeup,  photography schedules, golf outing tee times, etc.), and another version simplified for your out-of-town guests.

Include:

  • Your wedding planner’s name and cell phone number to answer questions.
  • Timeline of the Weekend:  start times, end times, address, directions, transportation schedules (if you are including transportation for them), parking, theme of event, dress code, if food will be served, etc. of the events for the weekend.
  • Note Welcoming and Thanking Your Guests (possibly include your engagement photo) or a photo of you and your fiance saying “Welcome and Thanks!”
  • Golf Outing Details
  • Shopping Outing Details
  • Spa Outing Details
  • Directions, Details & Transportation info to and from the hotel to your:
  •      Ceremony Rehearsal
  •      Rehearsal Dinner
  •      Wedding Ceremony
  •      Cocktail Reception
  •      Dinner/Dance
  •      After Hours Party
  •      Day After Wedding Brunch
  • Fun things you may or may not know about the bride
  • Fun things you may or may not know about the groom
  • How you met
  • The proposal

5).  Snacks and Munchies.  NOTE:  Think about where your wedding is.  Is there something special about the city or is there something the city is known for?

  • Limit perishables so you aren’t stressed filling bags the week of your wedding.
  • Bottled water – customized with your names, wedding dates, and logo (use the design from your wedding invitation or your save-the-date)
  • Fall wedding – coffee, hot chocolate, something warm to drink
  • Summer wedding – Arizona iced tea, lemonade, something refreshing to drink
  • Snacks (buy in bulk from a wholesale club like Costco)
  • Chips and Salsa
  • Cookies with initials of the Bride & Groom or wedding logo from your wedding invitation
  • Candy Bars
  • Granola Bars
  • Fruit (something in not highly perishable, and in season which doesn’t have to be refrigerated)
  • Juice boxes (if they have kids)
  • Crayons & coloring book (if they have kids)
  • Something from a local specialty shop or bakery which is well known (candy, or a baked good)
  • Bottle of wine from a local vineyard
  • Bottled beers from a local brewery
  • Local magazine or newspaper
  • Custom CD with old home movies, pictures, and slideshows

6).  Souvenir or Keepsake Photos

  • Keepsake which is unique to Arizona, yet is easy to travel with.
  • If you have sports fans, schedule a tour of the arena where their favorite sport is played.
  • Hire a photobooth or a photographer to take photos of your guests with their spouse, significant other, or at event as a souvenir or keepsake photo.  Use a magnet frame (easy to carry and no glass to break) with your names and wedding date.

7).  Travel Sized Personal Items

  • Sunscreen
  • Breath Mints
  • Aspirin
  • Gum

8).  Hotel How Tos

  • How to Get Free Internet
  • Prices of Parking for Valet/Self Park/Special Rates for Overnight (no one likes to get an enormous parking charge on their hotel bill since they didn’t ask pricing options before parking)!
  • Restaurant hours
  • Room Service hours

9).  Local Attractions/Things to Do

  • Sporting events (Phoenix Suns, Arizona Diamondbacks, Arizona Cardinals, Phoenix Coyotes, ASU, Phoenix Open, NASCAR)
  • Menus or List of Nearby Restaurants – an assortment of area favorites with brief description of their menu, pricing and dress code
  • Maps, brochures, and guides to local tourist spots in the city (you may be able to get this from the concierge at the hotel, or the city’s visitors bureau, or chamber of commerce)
  • Discount coupons from the concierge, or local chamber of commerce
  • Things to do with Kids (Phoenix Zoo, Wildlife World Zoo)
  • Movie theaters
  • Directions to nearest pharmacy or convenience store
  • Directions to the nearest same day dry cleaner
  • Day Trip or Weekend Trip ideas (Sedona, Flagstaff, Grand Canyon, Prescott, Payson, Tucson)

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

 

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

 

 

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