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August 11, 2017

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Christopher Diamonds, is a highly recommended jeweler.

Depending on your wedding date, you may need to adjust the timeline below.  Would recommend getting as much done as possible as soon as possible so you may relax and enjoy your engagement.

12 to 24 months

  • Select engagement ring with fiancé
  • Announce engagement
  • Schedule engagement photography
  • Plan engagement party (if having)
  • Call local newspaper for guidelines on publishing engagement pictures
  • Discuss budget with groom & families
  • Interview & hire a bridal consultant
  • Meet with ceremony officiant – check date & time availability
  • Meet with reception facilities – check date & time availability
  • Select wedding date & time – consider work schedules & holidays
  • Determine the type of wedding – formal with a seated dinner, or less formal with a buffet
  • Decide on color scheme, wedding theme, or style
  • Choose & reserve wedding & reception sites
  • Compile guest list – have fiancé do the same
  • Determine size of final guest list
  • Compile names, addresses, & phone numbers of the guest list
  • Select wedding party
  • Shop for your bridal gown & accessories
  • Choose bridesmaids’ dresses & accessories
  • Interview & hire reception/ceremony musicians, photographer, videographer, caterer, & florist (check references & the Better Business Bureau)
  • Interview & hire a premarital counselor
  • Sign up for required classes with church
    (if necessary)

6 to 12 months

  • Plan ceremony & reception music, take dance lessons
  • Register with bridal registry of your choice remember there are options for honeymoon registries & home registries too!
  • Select & order the men’s attire with fiancé
  • Discuss gown colors & styles with both mothers
  • Interview & schedule a trial run with in salon or on location hairstylist, makeup artist, and nail technician

4 to 6 months

  • Decide on new living arrangements
  • Order invitations, announcements, & personal stationery (order at least 25 extras)
  • Prepare easy-to-follow maps & directions to include with your invitations
  • Meet with caterer to confirm the menu, beverage service, & all details
  • Select a baker to create your wedding cake
  • Buy wedding rings & order engraving
  • Shop for trousseau
  • Meet with fiancé’s parents to plan & reserve rehearsal dinner site
  • Arrange accommodations for out-of-town attendants
  • Reserve a block of rooms for out-of-town guests, have several price options
  • Hire specialty company to brand and produce your out-of-town welcome bags
  • Visit florist with color swatches to finalize the selection of flowers
  • Design & print ceremony program
  • Select honeymoon destination & confirm plans with travel agent (normally fiancé handles this)
  • Order passports, if needed
  • Decide on wedding favors
  • Interview & hire a company to handle releases for ceremony or your departure (white doves, butterflies, bubbles, sparklers, or fireworks)

2 to 4 months

  • Compile list of people you would like invited to bridal shower
  • Address wedding invitations – consider a professional calligrapher
  • Reserve rental items
  • Make sure you have a Plan B for inclement weather
  • Purchase gifts for attendants & each other
  • Reserve transportation for you, fiancé, the wedding party, & parents, hire valet parking
  • Experiment with hairstyles and makeup changes
  • Purchase bride’s & attendants’ shoes – decide
    on exact color & have dyed, if necessary

1 to 2 months

  • Mail invitations six to eight weeks prior to
    wedding (check the weight of your invitation before mailing it with all of your enclosures, maps, etc., to make sure invitations are not delivered
    to guests with “postage due,” or returned for lack
    of adequate postage)
  • Confirm all details & arrangements with all contracted services
  • Pick up wedding rings, check engraving, & sizes
  • Call insurance agent to include wedding rings in policy
  • Finalize plans with photographer, & give them a list of pictures you would like to have taken
  • Arrange final fitting for gown & bridesmaids’ gowns
  • Make plans to get marriage license with fiancé
  • Schedule all final details & quantities of appointments needed with makeover professionals
  • Pamper yourself with a massage & a facial
  • Arrange bridal luncheon
  • Select reception decorations: flowers, centerpieces, rental items, lighting, & favors
  • Purchase ceremony accessories: unity candle, candle holders, tapers, ring bearer pillow, box for holding cards, sand & sand vases for unity sand ceremony, etc.
  • Purchase personal accessories: garter, guest keepsakes, and engraved toasting glasses
  • Review procedures for ceremony lineup, processional, recessional, & receiving lines
  • Purchase gifts for wedding party

2 to 4 weeks

  • Invite wedding party & guests to rehearsal dinner & confirm date, time, & location
  • Decide on seating assignments for rehearsal dinner & reception
  • Order place cards and escort cards from calligrapher
  • Confirm wedding party transportation & arrival times
  • Move belongings to new home
  • Send announcements to local paper
  • Confirm lodging for guests with hotels
  • Record gifts once received, write thank-you notes promptly
  • Make arrangements for gown cleaning & preservation.
  • Make arrangements for floral preservation
  • Call guests who have not responded to invitation
  • Select a responsible person to handle guest book & determine its location

1 to 2 weeks

  • Give final count to the reception facility, caterer, bartending service, & florist
  • Remind men to pick up their formal wear & to check the fit
  • Give musicians all final music selections
  • Give master of ceremonies all announcements to be made during evening with the time of schedule of events. Make sure for grand entrance, give the exact order of who will be walking in with whom, & pronunciation for difficult names
  • Obtain necessary forms to change names for Social Security card, charge cards, -driver’s license, car registration, insurance policies, business cards, stationery, employer records, voter registration, utility companies, wills, property titles, leases, deeds, stocks, bonds, government agencies, passports, loans, mail delivery, subscriptions, pension plans, club memberships, & bank accounts
  • Confirm rehearsal plans with ceremony officiant, ceremony location, & your attendants
  • Confirm all details with every service you have hired. Inform them of any changes
  • Make a schedule outlining the details of wedding day & give a copy to each person in wedding party at rehearsal
  • Pack for honeymoon
  • Inquire about ATMs near honeymoon site
  • Pick up wedding rings
  • Start packing things to take to rehearsal & the ceremony, including bride’s emergency kit. Have a list of contents in each box, & if you take something out, remember to account for it
  • Arrange for someone to take all gifts from the reception to your new home.

Wedding Day!

  • Eat something, since it will be a long day
  • Make sure headpiece & veil make it to your hair appointment
  • Make sure nails are done in adequate time for drying
  • Make sure you allow plenty of time for makeup to be applied
  • Start dressing at least one-half hour before you start taking pictures.
  • Remember to relax and enjoy your day!

Copyright 2017, Kim Horn, MWP™

HIRE expert, Kim Horn, MWP™ to help design, negotiate, mediate, plan, and implement your wedding details.

Kim M. Horn, MWP™

Master Wedding Planner | 1 of 75 in the World

Couples’ Choice Best Wedding Planner 2016 Wedding Wire

Scottsdale Wedding Planner | Paradise Valley Wedding Planner |

Chandler Wedding Planner | Phoenix Wedding Planner |

Sedona Wedding Planner | Destination Weddings | Weddings Worldwide

Publisher | President | ArizonaBridalSource.com

O 480.921.7891 | M 602.418.9089 | F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

 

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August 25, 2013

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Wedding Tipping Guidelines from Phoenix Wedding PlannerKim Horn, MBC

Wedding Tipping Guidelines from Phoenix Wedding Planner Kim Horn, MBC

Your RSVPs are in (finally), and you’re three weeks from your wedding day!  As your wedding planner, this is the time to have all your details wrapped up.  Relax and enjoy quality time with your family and friends prior to your wedding day!

One of the questions I get asked as things wind down is, “Who and how much should I tip?”  With all the details, many seem to overlook the important task (and etiquette) of tipping.

Below is my go-to guide on tipping, so you show your wedding vendors, who put your wedding together, your appreciation for making your wedding day amazing.  Tipping isn’t required, unless a service charge is spelled out in your contract.  Tipping is a voluntary and customary expression of appreciation for exceptional service.

The golden rule is to check your vendor list to make sure you don’t forget someone.

Tipping Guidelines

1). Use the guidelines below, and write a check or place cash into an envelope with their name on the outside of the envelope.  Always carry additional cash and bring your check book for possibility of overtime charges or other incidentals.

2). Personalize a thank-you note to the vendors with a few details on how they helped you throughout the planning process.

3). Give your wedding planner all the envelopes at your wedding rehearsal.  The wedding planner will discreetly pass out your envelopes to your vendors.

VENDOR SUGGESTED TIP PROTOCOL HELPFUL HINT
BAND/DJ Musicians $20-$50 each; Band leader $100-$250; DJ $50 – $200 Optional, yet majority do tip. Need # of Band Members
BARTENDER $20-$25 per bartender Expected, check contract. Need # of Bartenders and if they are assigned exclusive to your wedding.
BELLMAN $10 – $20 each Expected, check contract. Moving your gifts.
CATERING MANAGER $200 – $500 Optional, yet majority do tip.
CHEF $150 – $200 Optional, yet majority do tip, especially if designed a special menu for you.
FLORISTS Depends on contract. Optional, depends on if they already charge you for delivery, setup, strike, and moving sets.
GIFT BAG DELIVERY Avg. of $2 – $3 per bag for bellman to deliver to room. Expected, check contract. Names on bags help bellman identify bag(s) per room or guest.
HAIRSTYLIST/MAKEUP ARTIST/NAIL TECH 15%-20% of total bill Expected Let your wedding party know you are handling the tip so they aren’t tipped twice.
HEAD CAPTAIN or BANQUET CAPTAIN $1 – $5 per guest Expected, check your contract to see service charge fee, then find out how much of service charge goes to staff vs. catering company or resort vs. staff. Try to get multiple events with the same captain.
OFFICIANT If member of church, donate $500+ to church,; Non-denominational $50-$100 depending on fee they charge. Expected
PHOTOGRAPHER $50-$200 each Optional
SERVING STAFF 15%-25% (Normally in Contract, yet Servers don’t receive all of this) Optional, based on contract. Need # of servers, and see if Head Capt. Could dispurse.
TRANSPORTATION 15% – 20% (Normally % is stated in contract) Expected, yet check contract to make sure it isn’t already included in fee. Find out qty.  and names of drivers.
VALET $1-$2 per car Expected, yet check contract. Let your guests know if you are tipping so they aren’t tipped twice.
VIDEOGRAPHER $50-$200 each Optional Need # of manned cameras.
WEDDING PLANNER $200 – $500, depends on how much $, time, and stress they saved you Optional, yet majority do tip. Will your lead wedding planner be at your wedding or an assistant?

 

Copyright 2013, Kim Horn, MBC™

Hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale Wedding Planner | Paradise Valley Wedding Planner | Chandler Wedding Planner | Phoenix Wedding Planner | Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

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May 17, 2013

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Wedding Photography Checklist.  Photo:  PhotosByMary.net

Wedding Photography Checklist. Photo: PhotosByMary.net

You have been waiting for Mr. Right for EVER, and your wedding day is FINALLY here.  When you hire your professional photographer, (PLEASE do not delegate this important duty to a friend) it is helpful to give them an idea of what you are looking for in MUST HAVE wedding photos.  Make sure you give your photographer the quantity of time they need to photograph your wedding to get you incredible memories.  After your wedding day there are NO “do overs.”

For your family and friends, assign a “round-up” person who knows the bride’s side, and another one which knows the groom’s side.  Give them your list so you don’t forget your VIPs on your wedding day.  Don’t expect your wedding planner, or your photographer to round up your familiy and friends – we don’t have any idea who these people are, or what they look like.  You will be happy you assigned someone this important task!  This is perfect for an organized person who would like to help you out, and knows most of your family and friends!

Have a detailed photography timeline so everyone knows when to arrive, and where to meet to get their flowers.  If you don’t, it is disorganized, and many spend time waiting when they didn’t have to be ready, and it is frustrating.  Nothing is more frustrating than being ready for photos, and your photos are NOT taken at that time.  Be respectful of the time of your photographer, family, and friends.

As the wedding planner, a photography timeline is something I work closely with your photographer to make sure we have who we need, and where we need them.  This is customized for each wedding with names of who is needed, and where, then e-mailed to you for approval, then distribution to the wedding party and immediate family.  As your wedding planner, your wedding party gets hair and makeup schedules customized (if your hair and makeup stylist don’t handle this).  Your entire wedding party and immediate family get an itinerary to know when and where to be somewhere, so they are “in the know.”

GETTING READY WEDDING PHOTO IDEAS

□ Bride having hair styled and makeup applied (wear something FUN)!

□ Wedding party in personalized robes, shirts, and shoes (BEFORE getting into

wedding apparel).

□ Close up photos of bride’s wedding gown details.

□ Bride’s wedding gown on a “photo worthy hanger” (get a Mrs. “last name”

hanger from Etzy.com or search, Wedding Dress Hangers).  Take this

photo FIRST so the bride may get in her gown!

□ Artsy shots of your dress, shoes, jewelry, something old, something new, something

borrowed, and something blue, sixpence for your shoe, etc.

□ Close-up shot of wedding bands

□ Bride’s bouquet, bridesmaids bouquet, and flower girl halos/baskets

□ Candid shots of the bridesmaids getting dressed.

□ MOB (Mother of Bride) zipping, lacing, or buttoning the bride’s dress.

□ MOB helping the bride with one final detail (veil, jewelry, hair accessory, etc.).

□ Full-length photo of the bride in her gown, looking at herself in a mirror, or something artsy.

□ MOB/bridesmaids reacting to the bride in her gown.

□ Bride and First Look with FOB (Father of the Bride).

□ Bride with her MOH (Maid of Honor or Matron of Honor).

□ Bride with her bridesmaids.

□ Bride with her parents and siblings.

□ Groom with groomsmen getting ready.

□ Groom with best man.

□ Groom with his groomsmen.

□ Groom with his parents and siblings.

□ Groom finishing last touches to get dressed with MOG (Mother of Groom) or

FOB (Father of Groom).

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

BEFORE THE CEREMONY PHOTO IDEAS

□ First Look Photos when the Groom sees the Bride for the first time

(traditionally only photographers are with the bride and groom at this

private moment!)

□ Bride with her mom.

□ Bride with her dad.

□ Bride with both parents.

□ Bride with her entire immediate family.

□ Groom with his mom.

□ Groom with his dad.

□ Groom with both parents.

□ Groom with his entire immediate family.

□ Bride and groom with bride’s family.

□ Bride and groom with groom’s family.

□ Bride and groom with both sets of parents.

□ Bride and groom with immediate family from both sides.

□ Bride and groom with flower girl and ring bearer.

□ Bride and groom with flower girl and “here comes the bride” sign.

□ Bride and groom with ring bearer and “happily ever after” sign.

□ Bride and groom with entire wedding party.

□ Bride and groom with entire wedding party and props (colored parasols, sunglasses, signage)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

CEREMONY PHOTO IDEAS

□ Exterior and interior shots of the site before guests arrive.

□ Details on the aisle décor and altar décor.

□ Musicians playing.

□ Honored family members being seated.

□ Grandparents entrance

□ Parents of the Groom’s entrance

□ Mother of the Bride’s entrance

□ Entrance of wedding party

□ Close-up of Groom’s expression while waiting for bride to enter.

□ Close-up of Bride and FOB (or her escort) before they walk down the aisle.

□ FOB (or escort) giving bride to groom.

□ Bride and groom at the alter or the chuppah.

□ Officiant.

□ Both sets of parents watching the ceremony.

□ Wide shot of the altar or chuppah from the guests’ point of view.

□ Wide shot of the guests, from the couple’s point of view.

□ Special moments during the ceremony (candle lighting, unity/sand/wine

ceremony, vows, and rings).

□ Close-up of the bride and groom as they recite their vows and exchange rings.

□ The KISS!

□ Close-up as the bride and groom walk down the aisle.

□ Bride and Groom and all the guests BEFORE leaving the ceremony (at the back

of the aisle looking towards the front of the ceremony.)

□ Bride showing off her ring to family and friends.

□ Bride, Groom, and witnesses signing the marriage license.

□ Bride and groom leaving the ceremony site (especially if you have special

transportation arrangements.)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

RECEPTION PHOTO IDEAS

□ Exterior and interior shots of the site before guests arrive.

□ Shots of centerpieces, table settings, favors, champagne glasses, escort cards,

place cards, lighting and menus.

□ Wedding cake

□ Hors d’oeuvres and specialty drinks

□ Bride and groom grand entrance.

□ Wedding party grand entrance.

□ Bride and groom first dance.

□ Welcome by the FOB (father of the bride) and MOB (mother of the bride).

□ Welcome by the FOG (father of the groom) and MOG (mother of the groom).

□ Toasts by Best Man and MOH (maid or matron or honor).

□ Reaction of Bride and Groom to the welcome speeches and wedding toasts.

□ Thank-you by Bride and Groom.

□ Food and Beverage photos

□ Bride and FOB dancing their Father/Daughter Dance.

□ Groom and MOB dancing their Mother/Son Dance.

□ Generational shots on bride’s side and on groom’s side.

□ Parents and grandparents dancing.

□ Band and/or DJ performing.

□ Guests signing guest book.

□ Guests getting ready to take photos in the photo booth.

□ Sunset photos of Bride and Groom.

□ Photos of Bride with her High School/College/Work friends.

□ Photos of Groom with his High School/College/Work friends.

□ Photos of Bride and Groom with Grandparents, Aunts, Uncles, Cousins, and Godparents.

□ Bride and Groom cutting and feeding each other wedding cake.

□ Bouquet toss

□ Garter removal

□ Garter toss

□ Garter put on person who caught the bouquet.

□ Exit for Bride and Groom (fireworks, sparklers, transportation, etc.)

□ Other __________________________________________

□ Other __________________________________________

□ Other __________________________________________

Copyright 2013, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

 

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