Arizona Bridal Source
Click Here to View Actual Weddings Planned by Kim Horn!
P.O. Box 50622, Phoenix, Arizona 85076   (480) 921-7891

Blog

July 23, 2016

Share
Landon, Ring Bearer

Landon, Ring Bearer

You may approach not inviting children to your wedding in many ways.  Remember, for some families, they may not be satisfied with your choice, feel their kids are a “package deal,” and may plan to disregard your request by bringing their children anyway.  How will you feel if those guests show up with their children at your wedding?

How would you feel if you were invited to a close family member’s out-of-state wedding, and you have young children, and found out they were not invited?  Some people are okay with child-free weddings, others aren’t.

Are you planning to have children in your wedding party as flower girls, ring bearers, junior bridesmaids, or junior groomsmen?  If so, you may already be okay with having children at the wedding ceremony, just not at your cocktail reception, dinner, and dance.  Make an educated decision by talking to each other, and include your parents to get their feedback on what has been done in your family previously at weddings and other social events.

You may choose to include children of family members only, children of a certain age, or no children at all.  It is inappropriate per etiquette to write “No Children” on your invitations.  Instead, communicate your wishes by leaving childrens’ names off the invitations, and write only the parents’ names on the invitation outer and inner envelope.  Make sure you do not address the invitations to “and family,” or “and guests.”  Address your wedding invitation to the specific individual(s) you are asking to share your wedding with you, (i.e., Mr. and Mrs. Jonathan Anderson).  You may not want your cousin’s boyfriend of the week invited.

Wishful thinking is that the parents will read and understand by you addressing the envelope to Mr. and Mrs. Steven Horn this implies their kids aren’t invited…great idea and tip above, yet some parents may discard the envelope(s), and “assume” their entire family is invited.  The last thing you want is to not mention this on your save-the-date, or the wedding website, and the parents “assume” the kids are invited and are excited for a family get-away, to receive your invitation 6 – 7 weeks prior to the wedding date to find out their children are not invited.

You may want to tell certain relatives or friends about your plans for not inviting children.  As a courtesy, you may hire an experienced licensed and insured childcare provider during the hours of the wedding to watch the children of the out-of-town guests at a nearby hotel, or allow the guests to pay, provide and select childcare options from a list provided by you on your wedding website.  Nanny or childcare provider services are available to come to you at a location, and most have been fingerprinted, and have background checks for their employees.  Make sure you check their references, and the Better Business Bureau, and get recommendations and referrals from your wedding planner, catering manager, and hotel sales manager.

If you have predominantly locally guests attending, it will be easier for them to arrange reliable childcare.  For a new mother traveling with newborn, and nursing, it will be difficult for her to find reliable childcare in an unknown area, and she may need to be close in case the newborn isn’t taking a bottle from a stranger yet.  This may be the first time they have flown or traveled together with their newborn.  If you have toddlers, they may be clingy and resistant to going with someone they don’t know, especially in the evening, and the parents will be nervous throughout the evening.  In that instance, would recommend to arrange for childcare nearby at their hotel.  This would be close by, and in case they want to check-in during the evening, it would be easy and comfortable for all involved.

Define your version of “child-free.”  Will this be for your wedding cocktail reception, dinner, and dance only, where you are fine with children attending your rehearsal dinner, wedding ceremony, and the brunch the day after your wedding, or will you have an entire adult only wedding weekend?  You may already have in your mind the set of parents which are going to be upset with you, right?

Advance communication as clear and kindly as possible with specific wedding details like this needs to be included with your save-the-dates and on your wedding website.  Save-the-dates with your wedding website address should be mailed out as soon as possible.  You could provide a list of trusted childcare providers for the parents to reach out and interview, and this would be a way (depending on how many children would be traveling) for the children to be all together.  You may want to provide a room at your out-of-town guest hotel where the children have Netflix movies which are age related and kid activities in the hotel room so the children have an incredible time, are fed, are supervised, may go to sleep comfortably, and the parents enjoy their evening knowing their children are in good hands too, as a win-win.

Once you and your fiancé make a decision on your choice and definition of “child-free wedding”, would recommend keeping it equal for both sides of your families.  If someone RSVPs with more people than you invited, who will be the person to call them and let them know the invitation was for 2 adults, and because of budget, space, or safety (if there is a pool or water feature which may mean unattended children may be at risk) in order for them to enjoy their evening, we have chosen an adult reception only.  The last confrontation you want is, “Why did they get to bring their children, and we couldn’t bring ours?”

If you are having only a few couples which have families, it may be easiest to e-mail, text, or call them to let them know you want them to come for a “date night” at your wedding, and if they need help arranging childcare for “Tommy and Anna”, you have a list of reliable childcare providers referred to you which are insured and licensed on your wedding website to check out since it is an adult reception only wedding.

On your RSVP card, as well as your wedding website here are some ideas to consider:

  • Please reserve ________ adult seats at the cocktail reception, dinner, and dance.
  • Please reserve (circle) 1 or 2 adult seats at the cocktail reception, dinner, and dance.
  • Adult Reception Only
  • While we love the little ones, this is an adult only affair.
  • We would love for your children to attend the wedding ceremony, however, the reception will be an adult affair. We would love to help you arrange for childcare please see our wedding website www.MattandCindi8.8.2018 for details.
  • ________ children RSVPs for childcare with age(s) being ______________

On your RSVP card, you may want to put a #1, or #2 for the maximum quantity of RSVPs.  This gets difficult if you invite many single guests, since this may allow them to invite their “+1,” although you aren’t interested in inviting their “+1.”

If you and your fiancé are okay with children attending the ceremony, you may want to try:

  • Children are welcome to attend the wedding ceremony, yet the cocktail reception, dinner, and dance is an adults-only affair.
  • Children are welcome at the ceremony, yet to allow all guests to enjoy their evening, we have chosen an adults only cocktail reception, dinner, and dance.

Whatever your choice, please communicate clearly with kind words, and treat people the way you would like to be treated.

Copyright 2016, Kim Horn, MWP™

HIRE expert, Kim Horn, MWP™ to help design, negotiate, mediate, plan, and implement your wedding details.

Kim M. Horn, MWP™

Master Wedding Planner | 1 of 75 in the World

Scottsdale Wedding Planner |

Paradise Valley Wedding Planner |

Chandler Wedding Planner | Phoenix Wedding Planner |

Sedona Wedding Planner | Destination Weddings | Weddings Worldwide

Publisher | President | ArizonaBridalSource.com

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

 

 

 

Share
April 21, 2013

Share
Earth Day 5 Rs

Earth Day 5 Rs

More wedding couples are going green.  Emerald is the Pantone 2013 color of the year, yet it is not only color when we say “going green.”

April 22nd is Earth Day.  Earth Day was organized by Gaylord Nelson, a former U.S. senator from Wisconsin, in 1970 as a way to bring environmental protection onto the national political agenda.  On April 22 of each year people around the world plant trees, pick up trash in their neighborhood, and bike to work.  Earth Day was intended to raise the awareness of climate change, pollution, pesticides, and much more.  Pollution harms our world and ecosystem.

As a wedding planner here are some “how to tips” which reduces carbon footprint to have an eco-friendly wedding.  For more tips, hire Kim Horn, MBC™ as your wedding planner.:

–         Ceremony and receptions at the same site reduces travel

–         Outdoor venues have gorgeous gardens and scenery at no additional cost

–         Local catering, cakes, and beverages supporting local family farms and wineries.

–         Florists repurpose your in season florals from your rehearsal dinner, ceremony, cocktail reception, dinner/dance, and brunch.

–         Vintage is in, recycle and repurpose for décor and photo props

–         Reception sites recycling and re-purposing

–         Hotels for out-of-town guests recycling and re-purposing

–         Recycled paper and non-toxic soy and vegetable inks for invitations

–         Wedding websites help reduce printing

–         In lieu of favors, couples donate to their favorite charities (arborday.org – which provides favor cards and plants trees all over the country)

–         Green décor

–         Green lifestyle by having gift registries with energy saving appliances

–         Use environmentally-friendly reusable shopping bags (envirosax.com)

Copyright 2013, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

M 602.418.9089

Share
September 2, 2012

Share
DulceCreative.com - Jamie Denke Portfolio

DulceCreative.com - Jamie Denke Portfolio

As a bride or groom, your Wedding Guest List may be easy to compile, or may be your worst nightmare.  This is the first time you will be combining both of your families for multiple events, and everyone has their own opinion on what is appropriate or inappropriate.  Trimming the guest list may turn into a heated debate, yet this blog (since you cannot be with me 24/7) will fast track you to realistic solutions which work best for you!  Your guest list WILL dictate how much you spend and your ceremony and reception location.  If you invite 150 couples, this may easily translate into 300 guests.

The Ultimate Guest List.  A magical number of family and friends which fits the size and style of your ceremony and reception sites, while staying within your wedding budget.

Invite Your Inner Circle of Family and Friends to Reduce Expenses.  Your wedding guest list should be your closest, most intimate friends and family members.   Focus on people who matter to you most.  Who was your priority to announce personally you just got engaged?  Although you may have an enormous family and circle of friends, it is important to trim the size of your wedding guest list to reduce expenses.  Trimming your wedding guest list is the number one way to save money!  If you haven’t seen or talked to them in a few years, they may be the easiest to cut first.

Make an Extensive List.  Ask your parents, your fiancé, and his parents to compile a wedding guest list including everyone they would imagine inviting.  Have them include and list their people in categories so it is easier when you are making table arrangements (i.e., wedding party, siblings, grandparents, aunts, uncles, family, friends, neighbors, bosses, co-workers, business acquaintances, college friends, high school friends, and distant relatives).  Make sure everyone knows this is the “Fantasy Wish List”, and cuts will need to be made to stay within your budget.

Be Respectful.  Count on one thing when deciding on your wedding guest list, disagreement.  Everyone will have an opinion about your wedding, and especially about who should be invited.  When you get your red pen to trim your list, make sure you are respectful to your fiancé, your parents, and his parents.

Who is Paying, Divide Equally, and Apply Rules Fairly.  If you are running into conflicts when trimming your list, consider who will be paying the bill.  Budgeting for the wedding is something you must discuss at the beginning of your wedding planning.  If your parents are paying for most of the wedding, they will obviously have more control of your guest list.  Try to divide the guest list evenly.  Make across-the-board, and clear-cut decisions on who to cut, (i.e., invite all aunts and uncles, yet eliminate third generation cousins).

Make Your MUST Have  List.  This is your “A List” of who you MUST have at your wedding.  This may be your parents, siblings, grandparents, and wedding party.  The ones left on your list which did not make it to your “A List”, will be your “B List”.

Who Should be Easier to Cut?  When you start making cuts, your colleagues, out-of-touch friends, and distant relatives you haven’t seen or talked to in over one year should understand if you want to keep your wedding guest list to your closest family and friends.  Don’t feel obligated to invite neighbors or other brides which have recently invited you to their wedding.

Limit Your Plus Ones.  It is up to you if you will allow a friend to bring a date.  Common courtesy dictates if your friend lives with, or is in a serious relationship with someone, this “plus one” should be invited to the wedding.  If your friend has a different person each month, this doesn’t mean they should be invited.  Talk with your friend first before assuming, and this is an easy way to get the name of their guest.  If they can’t give you a name, probably a good candidate for “no plus one”!

Realistic Guest Counts, Holidays, and Special Events.  On an average, 15% to 20% of your invited guests will not be able to attend.  They may have prior commitments, may not be able to take time off from work, or have other obstacles.  Your wedding date selection is important.  Holiday weekends are when airlines are extremely busy, and airfares will be more expensive.  If you plan your wedding during a major sporting event like Super Bowl weekend, your guests may have a difficult time finding hotel rooms, especially if the Super Bowl is in the same city as your wedding.

Master Guest List.  Combine your personal guest list, your parents’ list, your fiance’s list, and your fiance’s parents’ list into one alphabetical master list.  Check out this free template google docs – Wedding Guest List Template.  Enter your data or download from your computer in a format which is easily sorted in a multitude of ways.  You will refer to this list repetitively to address invitations, check off RSVPs, keep track of RSVPs NOT received, for accurate guest counts, record gifts, mail thank-you notes, and much more.  Here are some categories to include when making your Master Guest List:

a).  Contact information.  Include each guest’s full name, address, city, state, zip, phone, and e-mail address.

b).  Communication Tracker.  Keep track of who you have sent the save-the-date, invitation, and thank-you cards to.

c).  RSVPs.  Use a check mark or a “X” when the guest has RSVPed, with how many family members will be attending.

d).  Record Gifts.  Write down gifts received.

e).  Out-of-Town Guests.  These guests will need information on guest rooms, and you may want to arrange for transportation to pick them from the airport, take them to the ceremony, and return them to their hotel at the conclusion of the reception.

f).  Multiple Events.  If they are invited to one event, by etiquette they must be invited to the wedding.  You may want to have various spreadsheets for multiple events such as your Engagement Party, Bridal Shower, Bachelor Party, Bachelorette Party, Rehearsal Dinner, Golf Outing, Spa Day, Ceremony /Reception, and Brunch the Day After.

g).  Dietary Restrictions.  Indicate if they are a vegetarian, gluten free, diabetic, and list dietary restrictions to share with your caterer.

h).  Children vs. Adult Count vs. Vendor Food Count.  Note the age range of children so when you give the final guest count to your caterer you know numbers for adults, children, and vendor meals.

i).  Guest Code by Relationship.   Make a code for each guest so you know who is issuing the invitation, is it the Bride (B), Parents of the Bride (POB), Groom (G), Parents of the Groom (POG), Sibling (SOB – sister of bride), Wedding Party (WP), Aunt (A), Uncle (U), etc.  This will help you with seating arrangements, and if RSVPs are missing, it will be easier at selecting who would be best to delegate to confirm their RSVP status.

j).  Table Numbers.  If you are having reserved seating to a table, it will be easier to group your guests before you alphabetize your list.

k).  Handicap Guests.  If you have anyone in a wheelchair, you may want to seat them closest to the exit door so they have easy entrance and exit options.

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – May 2012

ABC 2010 Conference Chair worked with David Tutera

O 480.921.7891

M 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

Share
June 19, 2012

Share

Create Your Wedding WebsiteMake it easy for your tech savvy guests to keep updated on details of your wedding, create a wedding website!  Don’t stress thinking you have to be a website designer, there are a multitude of free website design templates available at TheKnot.com and WeddingWire.com.

Make the fonts, colors, and style of your site match your wedding.  Try to keep your site to the point, clutter free, and easy to navigate!

Print your Wedding Website Link on your Save-The-Date cards.

Important things to include for Your Wedding Website:

  • Check out secure sites so you don’t have wedding crashers show up at your wedding.  The last thing you need or want is an ex-girlfriend or ex-boyfriend showing up as an uninvited guest at your wedding.
  • When, where, and how you both met
  • When, where, and how he proposed
  • Photos of you, and your fiancé
  • Wedding Party Photos – briefly describing relationships of your BFFs
  • Itinerary for the Weekend – when, where, what time to be there, and what to wear for your ceremony rehearsal, rehearsal dinner, ceremony, reception, and brunch.
  • Map of Events – detailed with directions and parking
  • Travel Information
  • Airport and Flight Information
  • Links to Hotels (with your room block discounted rates, and cut off dates)
  • Area Attractions & Things to Do While in Arizona (Grand Canyon, Sedona, Tucson, Desert Botanical Garden, MIM, Arizona Science Center, list sporting events in town during your wedding week Arizona Cardinals, Arizona Diamondbacks, Phoenix Suns, Phoenix Open, NASCAR, ASU, U of A, NAU, etc.)
  • Wedding Registry Information
  • Honeymoon Details
  • RSVP Forms
  • Guest Books
  • Music Requests

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 61 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator Assoc. of Bridal Consultants May 2003 – May 2012

2010 Annual Conference Chair (worked with David Tutera) – Assoc. of Bridal Consultants

O 480.921.7891

C 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

Share
December 30, 2011

Share

Organize your guest list (if you haven’t already) all in one place.  Make an alphabetized guest list which includes your guests’ full names with their complete addresses.  Depending on which program you use, would highly recommend separating each field (so you may sort as the need arises) by:

  • assign a “special” number to each guest as a “couple”* (see #1 below for details on why you will thank me a billion times for this tip)
  • first name
  • last name (easy to make an alphabetical list by last name of each guest) and title (if any)
  • address
  • city
  • state/country
  • zip/postal code
  • phone number (in case they don’t RSVP and you need to call them)
  • # RSVPed for reception
  • # RSVPed for brunch (the day after your wedding)
    dietary restrictions (if any, especially if you are having a choice of beef, fish, vegetarian, etc.)
  • table number (if you are having assigned seating at your reception)
  • thank-you sent
  • make brief notes of relationships (“Andrew’s mom’s best friend,” “Elena’s fiancé”) NOTE:  as you assemble your list these details will be helpful when you greet guests, arrange table seating, and when you write your thank-you notes.
Birchcraft.com
Birchcraft.com

Read through these tips to make it easier for you:

1).  Make an assembly line so you do each step one by one (one task at a time will make sure you don’t forget to do it for one invitation)!

2).   To keep your sanity once you receive your RSVPs, use your “special” assigned number to each guest on the back of their RSVP card.  Many of your guests will forget to write or fill in their name on their RSVP card when they see the M________________.  When this happens, you receive their RSVP with the number attending, yet you do NOT know who they are!  Easily solve this by being proactive and printing the guest’s “special” number lightly in pencil or an invisible ink pen on the back of your RSVP card.  If your guest forgets to write their name on the line, you will know who is responding.

3).  Consider hiring a calligrapher, or ask your wedding planner for a recommendation of someone who has nice hand writing to address your invitations.   Depending on your envelopes, they may fit into your printer if you are a DIY, check one before continuing this so you don’t damage multiple envelopes.

4).  Do not abbreviate streets, cities, or states.

5).  Write the guests’ full names on the outer envelope (without abbreviations).  Traditionally invitations are inserted into two envelopes, an inner envelope and an outer envelope.  The outer envelope is the one that is addressed and stamped, while the inner envelope has only the names of the people the invitation is addressed to.  For example a married couple’s inner envelope is addressed to “Mr. and Mrs.  Anderson” with neither first names nor address.   You may want to write the names of intimate relatives and lifelong friends in informal terms such as “Uncle Tom and Aunt Sadie”. 

6).  Avoid writing “and guest” or “and family” so everyone invited feels the invitation is especially for him or her.

7).  Before mailing, take an assembled invitation (don’t forget all of your enclosures such as  your maps, RSVP cards, etc.) to your local post office to have them measure and weigh your assembled invitation and confirm you have the correct postage on your invitations.  (The last thing you need is to have your invitations  returned for improper postage or even worse having them delivered to your guests with “postage due”).

8).  In addition to your invitation you may have other enclosures  such as response cards, maps, and tissues.  Make sure everything is assembled one by one so you don’t omit an important item from your invitation mailing.

9).  Stuffing the envelopes:

  • When 2 envelopes are used (inner and outer envelope) put all the enclosures in the inner envelope facing the back.
  • The inner envelope is placed unsealed in the outer envelope with the flap away from the person.
  • When there are insertions, they are placed in front of the invitation, so they face the flap (and the person inserting them).
  • In the case of a folded invitation, insertions are placed in the same direction but within the fold.

10).  Mail invitations eight weeks before the wedding (especially if you are inviting many out-of-town guests). 

11).  Make sure your return address appears on the invitation on the upper left-hand corner, or on the envelope’s flap.  This lets your guests know where to send replies and gifts to in case your return address does not appear on the invitation.

12).  Expect that not everyone will attend.  25 percent of those you invite will not be able to attend.   You will receive your “yes” RSVPs before the “can’t make it”.  

13).  A and B list etiquette.  If you have a “wish” list or “B” list, try to mail all your invitations on the same day regardless of their “list” category.  Remember your “B” list may know some of your “A” list, and vice versa.  You don’t want to hurt the feelings of others by thinking they are not invited to your wedding.

Copyright 2012, Kim Horn, MBC™

To hire Kim as your wedding planner, call 480.921.7891 or text your name, wedding date, and wedding planner request to 602.418.9089.

Kim M. Horn, MBC™

Master Bridal Consultant | 1 of 59 in the World

Scottsdale, Paradise Valley, Chandler, Phoenix and Destination Weddings

Publisher | Pres. | ArizonaBridalSource.com

AZ State Coordinator | Assoc. of Bridal Consultants May 2003 – May 2012

ABC 2010 Conference Chair worked with David Tutera

O 480.921.7891

C 602.418.9089

F 480.829.6292

E info@ArizonaBridalSource.com

ArizonaBridalSource.com

Share
Main | About Us | Contact | Vendors | Name Change Kit | AZ Wedding Planner | Blog | Video | Advertising Info | Magazine Ordering | Tips & Trends

Powered by WordPress